Types of HRIS Systems

There are many types of HRIS systems out there, and choosing the right one for your organization can be a daunting task. But don’t worry, we’re here to help! In this blog post, we’ll explore the different types of HRIS systems and help you choose the best one for your needs.

What is an HRIS System?

An HRIS system, also known as a human resource information system, is a technology solution for tracking and managing employee data. The goal of an HRIS is to streamline processes related to employee management and payroll, and to provide managers with real-time data and insights into employee performance.

An HRIS can be used to track employee information such as contact details, job titles, salaries, start dates, performance reviews, and sick days. An HRIS can also be used to generate reports on employee turnover or productivity, and to comply with government regulations.

There are many different types of HRIS systems available on the market, ranging from simple database systems to advanced analytics platforms. The right HRIS for your organization will depend on your specific needs and goals.

The Different Types of HRIS Systems

There are several different types of HRIS systems available on the market today, each with its own set of benefits and drawbacks. Here is a brief overview of the most popular types of HRIS systems:

Web-based HRIS systems: These systems are hosted on a remote server and can be accessed by users from anywhere in the world. The main advantage of web-based HRIS systems is that they are very easy to use and implement. However, these systems can be expensive to maintain and upgrades can be difficult to implement.

On-premises HRIS systems: These systems are installed on your company’s local servers and can only be accessed by users within your company’s network. On-premises HRIS systems offer more flexibility than web-based systems, but they can be more difficult to use and implement.

Cloud-based HRIS systems: These systems are a hybrid of on-premises and web-based HRIS systems. They are hosted on a remote server but can be accessed by users from anywhere in the world. Cloud-based HRIS systems offer the same advantages as web-based system, but they are also more flexible and easier to use.

The Benefits of an HRIS System

An HRIS system can bring a lot of benefits to your company. By automating HR processes, an HRIS system can help you save time and money. In addition, an HRIS system can help you improve communication and collaboration within your company. By storing employee information in a central location, an HRIS system can also help you improve employee productivity.

The Drawbacks of an HRIS System

An HRIS system can save your business time and money, but it’s not without its drawbacks. Here are some of the potential negatives to weigh before you decide to implement an HRIS:

Cost: Even the most basic HRIS systems can be costly to set up and maintain. If your company is on a tight budget, an HRIS may not be a feasible option.

Complexity: An HRIS can be complex to set up and use, especially if you’re not tech-savvy. It may take some time for you and your employees to get the hang of using the system.

Data security: Because an HRIS stores sensitive employee data, there’s always the risk of a data breach. Be sure to choose a system with robust security features to protect your company’s data.

How to Choose the Right HRIS System

Human Resource Information Systems (HRIS) are used by HR departments to manage employee data. There are many different types of HRIS systems available, and choosing the right one can be a challenge. Here are some things to consider when choosing an HRIS system:

  • Do you need a cloud-based or on-premises system?
  • How much data do you need to store?
  • Do you need features like time and attendance tracking or performance appraisals?
  • How easy is the system to use?
  • What is your budget?

Once you have answered these questions, you can start narrowing down your options. Talk to other businesses in your industry to see what type of HRIS they use and get recommendations from vendors. Make sure to take a demo of the system before you make your final decision.

Implementing an HRIS System

Human Resource Information Systems (HRIS) are complex tools designed to manage employee data and records. Many times, HRIS systems are purchased as part of a larger software package that includes other enterprise resource planning (ERP) modules such as financials, inventory and supply chain management. However, they can also be purchased as stand-alone systems. Implementing an HRIS system is a major undertaking that will impact every person in your organization. It is important to take the time to carefully plan your implementation and select the right system for your needs.

There are several steps involved in implementing an HRIS system:

1. Define your needs – What functionality do you need? What processes do you want to automate?
2. Research different HRIS vendors – Request information from several vendors and compare their products.
3. Select a vendor and purchase the software – Once you have selected a vendor, work with them to purchase the software and determine the implementation timeline.
4. Install the software and convert data – The vendor will assist with installing the software and converting your employee data into the new system.
5. Train employees on how to use the system – Once the system is up and running, train all employees on how to use it effectively.

Maintaining an HRIS System

An HRIS system is only as good as the data that’s entered into it. That’s why it’s important to have procedures in place to ensure that the data is accurate and up-to-date.

The first step is to develop a system for regularly collecting and entering data. This might involve using paper forms, online forms, or a combination of both. It’s important to make sure that all relevant employees are aware of the system and know how to use it.

Once the data has been collected, it needs to be entered into the HRIS system. This can be done manually or by using an automated data entry system. If possible, it’s best to use an automated system to reduce the risk of errors.

Once the data has been entered, it’s important to regularly check it for accuracy. This can be done by running reports and comparing them to source documents. If any discrepancies are found, they should be corrected as soon as possible.

It’s also important to periodically review the data entry procedures to make sure they are still effective and efficient. By regularly maintaining an HRIS system, you can ensure that it remains a valuable tool for managing your employee data.

Ahsan Amaan

Ahsan Amaan is a results and data-driven 'Certified Digital Marketer' & SEO Expert. He has 2+ years of experience in SEM, SEO, SMM, Google Ads, marketing evergreen content, and increasing overall website rankings. Worked professionally as a 'Digital Strategist' with Google Analytics, Search Console, AdWords, and Social Media Ads.