GENERAL

The Insider’s Guide to Planning an Out-of-Town Wedding

Photo Credit: The Valley Venues

Planning your dream wedding in a distant, idyllic location can be as thrilling as it sounds. Exchanging vows on a sun-drenched beach, in a charming countryside village, or at a historic overseas site brings a sense of adventure and uniqueness to your special day. However, orchestrating an out-of-town wedding comes with challenges and considerations, from logistical hurdles to ensuring your guests are comfortable and entertained. 

Here are the essentials when planning an out-of-town wedding, ensuring your day is seamless and memorable. So, grab your planner (or your digital device), and let’s dive into the exciting journey of destination wedding planning.

  1. Choose the Right Destination for Your Love Story

Photo Credit: The Valley Venues

Selecting the perfect backdrop for your wedding is the first step in bringing your dream day to life. But beyond the aesthetics, there are practical aspects to consider. Think about accessibility for your guests; is the location easily reachable by plane, or does it require multiple modes of transportation? The weather plays a critical role, too. Ensure you’re aware of the seasonal climate of your chosen destination to avoid unexpected surprises. Lastly, consider the personal significance of the location to you and your partner. Whether it’s a place you’ve dreamed about, somewhere you both fell in love or an area that captures your shared interests, the right destination will set the tone for your entire celebration.

If your love story is like a scene out of The Notebook, consider a destination that captures the essence of a bygone era, like The Valley Venues. Nestled within 74 acres of breathtaking property in Wildwood, Georgia, The Valley Venues, a captivating wedding and event venue outside Chattanooga, TN, is now open and accepting reservations for 2024. Established in 2023 by Kobi Cummings, this extraordinary property has a rich history as a cherished family estate before transforming into a haven for celebrations.

  1. Ensure An Array of Accommodation Options

You want to make sure your guests have a comfortable place to stay. Hotels often offer group rates, so negotiate early to secure the best deal. Consider creating a wedding website or information packet that details travel options, accommodation choices, and any group discounts you’ve arranged. For more remote locations, organizing transportation from the airport or between the hotel and the wedding venue might be helpful. Remember, the easier you make it for your guests to attend, the more likely they are to share in your special day.

Photo Credit: The Valley Venues

At The Valley Venues, accommodations include a charming lodge for up to 14 guests and four delightful one- and two-bedroom cabins. With a total capacity of up to 24 guests across all options, the venue ensures that clients can celebrate their special day with ease while their guests revel in the convenience and comfort of on-site accommodations.

  1. Size Up Your Venue

When selecting your venue, consider both the aesthetic appeal and the practical aspects. The capacity of the venue should comfortably accommodate your guest list, with room for all parts of your celebration, from the ceremony to the reception. Look for venues that offer on-site amenities such as catering, decor, furniture, and AV equipment, which can significantly reduce logistical stress and coordination efforts.

For example, The Valley Venues has four distinct event spaces, each with a unique character and ambiance. From enchanting valleys to grand halls, and a stunning modern deck with panoramic mountain views, guests can immerse themselves in another world inspired by the power of true love.

  1. Plan Local 

Photo Credit: The Valley Venues

The availability of local vendors — florists, photographers, caterers, and entertainment — is crucial. Before your initial visit to the site, arrange appointments with the most reputable florists and rental services in the area. 

And ask for referrals from your venue! You may discover hidden local gems and save some money along the way. Research and reach out to local vendors well in advance to check their availability and willingness to work at your chosen location. Consider hiring a local wedding planner with experience and connections within the area; they can be invaluable in coordinating details and navigating cultural or logistical nuances.

  1. Create a Memorable Experience for Your Guests

Think beyond the wedding day to the overall experience of your guests. Choose a location that offers a variety of activities, sights, and attractions that guests can enjoy during their stay. Providing a list of recommended activities and transportation options can make the trip more enjoyable and memorable for everyone attending.

Chattanooga, nestled along the Tennessee River against the backdrop of the Appalachian Mountains, offers something for everyone, including cafes, art galleries, and museums. Explore the wonders of the Tennessee Aquarium, where river otters and penguins play. Take a scenic ride on the Lookout Mountain Incline Railway, offering breathtaking views as it ascends. History buffs can delve into the past at the Chickamauga & Chattanooga National Military Park. For outdoor enthusiasts, the trails of Signal Mountain provide unforgettable hiking experiences. Don’t miss walking across the Walnut Street Bridge, one of the world’s longest pedestrian bridges, for panoramic city views. Chattanooga blends natural beauty, history, and adventure, making it a must-visit destination for travelers.

  1. Plan Ahead

Effective communication is key to planning a successful out-of-town wedding. Create a wedding website or social media group to share updates, travel tips, and other important information with your guests. This platform can also serve as a place for guests to ask questions and for you to provide timely responses. And consider hiring a local wedding planner specializing in such events to handle logistics and coordination.

The Valley Venues offers an authentic commitment to personalization and service. They can help you with recommendations for local vendors and ideas and suggestions for decor for the different event locales. Couples can also choose from an extensive on-site decor inventory featuring various backdrops, signage, arches, and more. That means you can choose a look and feel that resonates with your style and vision.

  1. Stay on Budget

Destination weddings can vary widely in cost, influenced by the location, number of guests, and the type of celebrations planned. It’s essential to establish a clear budget early in the planning process, taking into account travel costs, accommodation, and local vendor prices. Be transparent with guests about what expenses you will cover and what they will be responsible for to avoid misunderstandings.

Planning an out-of-town wedding can be complicated, but if you keep these tips in mind, you can create an amazing celebration that reflects your love story and provides an unforgettable experience for you and your guests. 

Are you looking for 2024 reservations for weddings and events? Visit  thevalleyvenues.com to begin planning the out-of-town wedding of your dreams.

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