Be it a wedding, an anniversary celebration or a corporate event, choosing the venue is instrumental in planning your special event. Our handy tips will tell you all you need to know to plan a spectacular occasion that will be remembered for years to come.
- Be budget aware
Splashing out on a special event, be it an intimate family affair or a grand corporate gathering can be costly. Booking a venue will often include charges for hiring the room space, costs per person and a minimum spend, all factors that will impact on your budget, and worth knowing before you make enquiries.
Before you arrange to meet a venue manager, do your homework and find out what sort of prices you should expect. Make sure you’ve ascertained exactly what’s included and don’t be afraid to negotiate – if you’re flexible with dates and time, the venue might be able to offer you a reduced price.
- Know the location you want
As soon as you make the decision to book a venue for your special event, you will know where you want it to take place. You will also have a general idea of the number of guests you’re expecting to attend. If it’s premier wedding venues you’re trying to secure, or perhaps a corporate conference then you’ll probably need to consider venues that can hold a larger number of guests. Alternatively, if you’re hosting a breakfast brunch or a birthday dinner then a larger venue might feel empty – and an intimate venue more suitable. Booking a venue that’s going to accommodate just the right number of people will enhance your experience – and save you money.
- Check your diary
If you’re hoping to book a date in peak season, speak to the venue provider at your earliest convenience. Peak season bookings tend to cost more; if you can be flexible with your arrangements there’s the possibility the venue can offer you an off-peak rate.
It might also be worth taking weather into account, can you guarantee a warm day in the height of the summer? Possibly not. If you’re booking a patio event, speak to the venue provider about a back-up plan in case the weather isn’t what you were banking on.
- Food and beverages
If you’re planning to serve food, talk to the venue provider about what food they offer. If your guests are hungry they are unlikely to have a great time. Your venue provider will be able to show you menus and catering options. Consider your guests and their dietary requirements so you can ensure that you’re able to provide for them all.
- Venue amenities
If you’re looking for a good venue for your guests you will look for a provider that can offer parking, delicious food and a stylish space that suits your needs. A really great venue provider will offer those next level amenities that make the place that extra bit special. Beautiful outdoor space is always a luxury, coat-checks, a performance stage or extra break out rooms for guests can make the venue stand out for both you and your guests.
There are several important factors to consider when it comes to booking the best venue for your special event. Use our handy tips when you’re planning and your event is sure to go with the very best kind of bang!Â
