2.Identity Verification: Everything you need to know

Identity Verification has become an integral part of the Human Resources department with time. The renewal of legislation as per the latest developments has led the HR department in understanding the value of identity verification.

Verification of identity includes checking whether that person meets all the legal requirements of the institution or country-specific laws. This may consist of verifying the identification documents like visa and ID. This also includes demonstrating whether the candidate has any criminal records.

This ensures that the identity information provided by the applicant in question is accurate to the actual records held by various institutions, and this information must be in synchronization with the legal documents. Read the full article to get an improved appreciation of the importance of the confirmation of the candidate’s identity.

Importance Of Identity Verification

We will highlight and explain why identity verification is important for any HR department.

Protection of Organization

One of the HR department’s major roles is to ensure that the person applying for a job is someone who fits the description of the available vacancy. They also need to verify the information provided by the candidate by matching his knowledge with that of the required authorities.

The reason is that once that person is employed, they get access to the operations and finances of the organization. This could lead to potential risks for the organization if that person has a fake identity joining the organization with malicious intent.

Forged Documents

One method of faking the identity is to use forged documents. This can pose a major threat to the organization and bring a huge responsibility to the HR department. Thus, identity verification must be carried out to prevent any such attempts by the applicants.

For this verification, various Identification verification services provided by private organizations can be used, or they can directly get in touch with the legal institutions to verify all the information. it is crucial for the safety of the organization.

Stopping the Frauds

When the HR department carries out ID verification procedures and advertises that such techniques will be carried out for all the applicants, this will prevent the majority of fraudulent persons from applying for the vacancy.

This can provide a good barrier for the organization when considering many applications during the hiring process. Thus, the organization must make the verification procedure visible to all applicants.

Enhances the Recruitment

With the inclusion of various verification of identification procedures, the hiring procedure becomes enhanced and more effective. This saves a lot of stress which can arise later if a fraudulent personality is hired with weak hiring procedures.

The involvement of verification also shows that the organization is highly proactive in its hiring procedures and can find out about any forgeries in the documents. This helps reduce the chances of mistakes on the organization’s end and hinders the majority of fraudulent persons from reaching out to the organization.

Deserving Candidates

These procedures will lead to a highly effective and efficient recruitment process which can help both the organization and the deserving candidates. The organization will benefit from the confidence that the right person is hired for the right vacancy, and the candidates benefit as only the top talent enter the organization.

Steps to Verify the Candidate’s Identity

Verifying a candidate’s identity is an important step in the recruitment process. It helps companies to ensure that the applicant is who they say they are and that their qualifications are precise. It also helps to protect the employer from potential fraud or identity theft.

Here are some steps employers should take to verify a candidate’s identity:

Ask for Government-Issued Identification

HR should inquire for valid administration-issued photo documentation, such as a driver’s license or passport. This helps to ensure that the candidate is who they say they are, thus, reducing the risk of fraud within the organization.

Check Employment Eligibility

Employers should also check to ensure the candidate is eligible to work in the country they are applying to. This can be done by asking for a Social Security number or other proof of eligibility. Country-specific work-related laws must be followed for a smooth recruitment process.

Check Education Credentials

Employers should verify candidates’ educational credentials by asking for transcripts, diplomas, or other proof of graduation. This can be done by communicating with the school or college openly. This reduces the risk of forged documentation.

Check References

Employers should also check references given by the candidate. This can be done by contacting former employers, colleagues, or other people associated with the candidate. This prevents the risk of false records provided by any candidate.

Perform a Background Check

Employers should also perform a background check to confirm the accuracy of the candidate’s resume. This can be done by searching public records or using a background check service to ensure they hire the person as claimed by the information provided.

Verifying a candidate’s identity is an important step in the recruitment process. It helps establishments to certify that the candidate is who they say they are and that their qualifications are accurate. By following these steps, employers can ensure they hire the right person for the job.


Why do recruiters ask for ID?

When you apply for any job, you may be asked for various documents, including your government-issued ID. This is done to verify your individuality and ensure the organization’s protection on its end.

How do companies verify CVs?

Companies verify the candidate’s CV by contacting the references provided in the CV. This can be done by contacting the certificate and degree-issuing institutions for verification.

What three methods are used to verify identity?

Some of the most common methods used are background checks, ID verification, biometric check, and facial verification.


Identity verification is one of the most essential parts of the hiring procedure performed by the organization’s HR department. This helps the organization to get the right person for the right job by performing various checks to identify the information provided by the candidate. Thus, it must be properly implemented and visibly advertised by any organization or recruitment agency.