Windows Mail VS Outlook: Which is Better?

Emails are undoubtedly the most common way of business communication. But at the same time, email clients are chosen specifically based on personal choice. So, it is never one-size-fits-all for email users when it comes to picking up the right email client.

Users need to go through a lot of dilemma before choosing the right application for email service. In this blog, we will contrast between two system based email applications Windows Mail and Outlook. After reading this blog, users will be able to decide which email client is the most suitable for their purpose.

Basic Introduction on Windows Mail and Outlook

Once you have installed Windows 10, you will have Mail preinstalled along with many other applications. In simple language, this is the default email app. Windows users find Mail familiar and easy to use due to its interface similarity with Windows OS.

On the other hand, MS Outlook is the email application that comes with MS Office PC suite. This is a paid email application, unlike Windows Mail. MS Outlook is one of the oldest email applications which is still in use. It has been regarded as one of the most reliable email clients that are still functioning. If you’re looking for a specialist on mail migration, for instance, New York Microsoft 365 Consultants will help you set up and a step-by-step process to proceed smoothly.

Windows Mail vs Outlook: Feature Comparison

How these emails were developed keeping in mind the target audience is the reason behind the difference in features in these two emails. Windows Mail aims at catering the general clients who regularly check their emails. On the other hand, Outlook is mainly targeted for business professionals who use email as their main means of communication. Plus, Outlook’s email, calendar, and contact management systems are all seamlessly integrated for a smooth user experience.

However, both the emails allow users to add different POP and IMAP email accounts like Outlook.com, Gmail, Yahoo mail, iCloud, Office 365, etc.  Configuration of these email accounts in both the applications is easy and effortless. After you enter your correct credentials, the applications will do the rest. Some applications may need additional steps from your end.

Interface: Windows Mail has a fairly basic interface. It has Inbox, calendar and Tasks on the left pane on the screen. No extravagant feature lists to clutter your mail Home. Microsoft Outlook is one of the oldest email clients out there that’s still widely used. And for good reason: It’s reliable. Plus, Outlook’s email, calendar, and contact management systems are all seamlessly integrated for a smooth user experience.

Email: In Outlook, you get features like sending plain text emails, categorizing emails, email ignore feature, inbox rule, email thread clean up, sending emails from shared inbox, etc. All these are not available in Mail.  However, if you are using a touch device, Mail offers customizable swipe gestures to you which is not present in Outlook.

Contacts: Windows Mail fetches its contacts from People app but you cannot edit any contact within Mail. All contact management tasks have to be performed in People. In Outlook, contact management is possible from Outlook interface.

Calendar: Outlook offers a feature-rich Calendar feature that is popular among its users. Windows Mail does not have any Calendar feature. Rather, users need to use the separate Calendar app that comes with Windows OS. 

Integration: Windows Mail does not support integration of any third-party applications. Even, there is no integration with MS Office. Contrarily, Outlook integrates with MS Office products along with many other third-party applications.

Looking for Outlook to Widows Mail Migration?

In case you have been using Outlook (trial version or paid) and want to switch to Windows Mail, migrating the emails to the new email must be your major concerns. Do not worry! We have a solution to this problem named PST to EML Converter. This application will convert any number of Outlook emails into EML file format at the same time. Then, you can open those emails in Windows Mail without any trouble at all. Try this software now to avoid any kind of accidental data loss that might appear during untrustworthy manual approaches.

Summing Up

From the above discussion on Windows Mail vs Outlook, it goes without saying that Outlook supersedes Windows mail with its numerous attractive and useful features. Having said that, not all users need such torrents of features. In fact, many users admit that they do not need so many features and find difficulty to run these features properly. Those use prefer simplistic and minimalistic email clients for their personal use, should choose Window Mail over MS Outlook. If you are a professional user and emphasis on your productivity, you should consider Outlook due to its versatile features.