What Is the Safest Way to Mail Important Documents? A Simple Guide

Are you trying to figure out the safest way to mail important documents? Read this article for a simple guide to mailing important documents.

One in ten people are victims of identity theft, with 21 percent of these people experiencing multiple cases of this kind of fraud. With the rampant growth of identity fraud, you might want to send sensitive information in the safest way possible. The last thing you want is your company information getting into the wrong hands.  

There are several ways you can mail your important documents. Read this guide to know the safest way to mail important documents. 

Use Certified Mail

Certified mail is a product of the United States Postal Service. It refers to crucial and time-sensitive documents that require secure delivery. More importantly, certified mail has proof of mailing, meaning that one can’t claim they didn’t receive a document.

You can find out more about USPS certified mail to know how it works. You will also see the difference between certified and registered mail.

Make Use of Encryption 

The safest way to instantly send mail important documents is by encrypting them to prevent third-party intrusion. You have several tools at your disposal to encrypt emails. If your email service doesn’t offer encryption, consider getting the feature through third parties.

Mailvelope is one of the encryption services that you’d want to consider. The password should be strong enough as identity thefts often have strategies to hack through mails even with a password. You can send a short personal message to give your recipient the encryption password.  

Create Backup Documents 

Averagely, the cost of a breach in 2019 was $8.19 million. Breaches make you lose important information, and it can be quite expensive. It is essential to make copies before transmitting the actual documents.

With backup copies, you won’t have to worry about losing essential information. You can photocopy and scan before saving them as PDF on your PC. 

Send Immediately

If you have a sensitive mail that you need to send, do it as soon as possible. You don’t want to delay an essential mail by sending it when it’s almost due. Early planning ensures that the recipient receives it on time and act on the information as necessary.

You can get courier services that will deliver your mail within the shortest time possible. While such immediate services can be expensive, your mails will get priority. Sending your mail as quickly as possible can address any time-frame concerns; ensure that you pay attention to the safety of the courier services you choose.

Use the Fax Line 

Faxing can be one of the best ways to mail important documents & Network marketing. If your line and that of your recipient aren’t tapped, faxing is secure for sending sensitive documents. You need to ensure that the number you’re sending to is correct to avert interception. 

However, fax is less preferred as faxed documents can be challenging to read. You might need to make follow-up calls for clarification.

Businesses Need to Know the Safest Way to Mail Important Documents  

With the growing concern of data and identity theft, it is vital to know the safest way to mail important documents. 

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