Top 3 Factors to Consider When Buying Business Printers

Buying business printers is a lot like buying any other piece of technology. If you want results, you need to do your research.

Start by considering your office’s print needs. First, make a thorough analysis of the number of pages you expect to print each month. Then, find out how many employees use each device and how often you need high-quality prints.

With this information in hand, picking the best printers for business use will be much easier. Here are the three main factors you need to consider.

1. Laser or Inkjet

At a certain price point, very little separates laser and inkjet printers. If you’re looking for a good deal, though, there are some key differences.

Laser printers are faster and can print high volumes of documents at once. They tend to be on the heavier side, making them unsuitable for some home offices. They use toner cartridges, which are more expensive than inkjet ones.

Inkjet printers are slower but produce better-quality images. They can also use far more paper types, which is great if you need to print a brochure or booklet. Ink cartridges are less expensive than toner cartridges, but they don’t last as long.

You can also get printers that use refillable ink tanks. This is a good option for businesses unwilling to spend a lot of money on toner and ink cartridges.

2. Features

Even if you’re not in the market for the latest printer technology, your business will value some features more than others.

For example, many printers offer the duplex printing option. This gives you access to manual and automatic print functions on both sides of the paper. That’s huge for complex design jobs such as pamphlets.

Another thing to consider is the paper type. If your office only prints on A4 paper, you can save money by opting for an A4-friendly printer. Paper weight plays a role as well—if you use lots of heavy paper, get a printer with solid standard trays.

Some types of printers come with finishing options like stapling and three-hole punching. These save a lot of time when completing your print jobs. If your employees only print a few pages here and there, though, these options aren’t necessary.

3. Price

When comparing printer prices, your choice of retailer plays a key role. Your two main options are a major retailer and a local dealer.

At first glance, getting a printer from a major retailer seems cheaper. The bad news: they may charge up to five times as much for cartridges as your local dealer. Dealers maintain their margins through service contracts, so they keep cartridge prices low.

Downtime costs are another thing that should factor into your purchase. If you buy a printer from a major retailer and it breaks, repairing it may take weeks. Meanwhile, your local dealer may be able to fix it on the same day.

More on Buying Business Printers

Buying business printers is an important decision you shouldn’t take lightly. After all, the ability to produce prints on demand is essential to smooth business operations. The tips outlined above will help you make an informed choice.

Want to know more about the best business printer providers for your needs? Keep reading our Business section!