BUSINESS

Tips For Planning A Successful Virtual Career Fair For Any Organization

Almost all companies shifted into hosting a virtual career fair because of the benefits that come from it. Of course, it booms now because of the Covid-19 pandemic, people are in fear of meeting each other, thus digital career fairs take place in the recruiting process.

What are Virtual Career Fairs?

Virtual career fairs are conducting hiring processes for both employer and employee in virtual environments like providing a 3D online platform and eliminating traditional physical events. However, the employer doesn’t want to give up talent acquisition processes. Moreover, employees didn’t have to spend on traveling, facing reschedule issues, and paperwork exams. Thanks to a Brand digital environment for this excellent setup of geographical distance for selecting a rightful candidate to any organization. Now we will look for more information about hosting a virtual career fair.

Plan towards event goal

If Company is serious about creating a Virtual Career fair, it won’t happen overnight. Initially, they need a strong plan towards their goals; moreover, they should ask questions like this.

·   What’s the scope of the job fair?

·   How to gain more attendees

·   What are goals or KPI, Company looking for 

·   What is the launching date of a virtual job fair?

·   How do they customize virtual booths?

Whatever challenges, opportunities, tech relation solutions, marketing plan, and more, a company should be ready for it; without solid desire, an organization would likely fail.

Need a Proper team to execute them

If Specific company staff lack the skill to perform virtual events, they have to hire an experienced person to do an event or hire an event organizer. They will create a step by step plan to run the event smoothly.

Importance of budget

The digital hiring process is cost-effective; an organization needs an exact plan to conduct, whether it’s one-day events or even more, to gain additional benefits. To run a show, everyone requires money, so budget allocation plays a vital role to buy software platforms, marketing budget, and everything comes under it. As per company budget plans according to need. An approximate budget might need like $5,000 to $50,000+ to host a virtual career fair.

Pick the right virtual hiring platform

Hiring digital platforms is the most vital thing in the entire process of a digital job fair where employers and employees meet. Attendees will judge perpendicular organization, event plans through the platform. They were choosing the right digital platforms to get jobs more done. Based on the event structure, companies can buy one, and a lot of various platforms are available in the market, including free and paid ones.

The factor for selecting a digital virtual platform

·   Interactions & communication

·   Design & customization

·   Data & analytics

·   Security

·   Technical & staff support

Start a couple of months in advance

This is not an event that can be thrown up at the last minute. To make this work, a lot of preparation and advertising are required. As a result, choose a date that is at least eight weeks in the future so that other event plans are achieved altogether.

Watch Marketing Activity

At least, the company needs a month to prepare for doing marketing activity, and it is a core aspect of hosting a virtual career fair. Also, the company will do experimental things to perform ads on social media on Facebook, Instagram, Twitter, etc. Marketing Experts can predict whether an organization event will succeed or not. So, watch out for budget allocation with that engagement is crucial either and some of them follow as

·   Provide necessary application (vital information only) with quick links

·   Adding some gamification -running contests like leader board or using sponsored prizes can be a fantastic idea to get their recruitment process to the next level

·   Give corporate fun videos and benefits downloads to attendees.

Testing an Event

Last time, the company cannot do much in case of poor responding software or lack of skill with technology that the company is going to perform. To Eliminate this event, the maker has to run a mock virtual hiring process and make sure everything is working correctly.

Prepare schedule

The schedule is necessary for tracking the progress of the event; since this is a virtual event, it’s easy to lose track of time when talking to particular candidates. Most people have other things to do outside of this event, so keep in mind that they won’t stay for as long as the timetable mentioned in the advertisements.

Be respectful of others’ time. That’s why it’s essential to make a schedule ahead of time and do the mock hiring event to ensure everything is accountable on our time and candidate time.

Follow up with your candidates

An organization must give attendees time to attend an interview with specific details of how many interviews will happen without attendees; how well the company planned for hosting a virtual career fair will go rust.

Finally, after conducting a successful virtual hiring event, the company has to follow all attendees, even those who failed the interview. When an organization will do the hiring process next time, attendees remain to wait for the following discussion.

Registration information: Job seekers’ contact information may be obtained through the career fair sign-up form.

Attendees’ information: Calculate how many attendees applied for the event.

Applications: The resumes were uploaded across career fairs and use these profiles to filter and match candidates to job vacancies.

Chat room interactions: Chat room interaction is helpful for visitor information or individual booths. Grab this information to get more leads and engage more with attendees.

Questionnaires/Polls: Surveys and polls to keep the audience engaged during the event. The data collected can cluster visitors based on their responses, and different messages can be sent to these groups accordingly.

Conclusion

It sounds like hosting a virtual career fair is a long process; after putting so many ideas and strategies in the end, it’s an incredible feeling and rewarding in the future. Virtual hiring events allow doing interviews with a large number of attendees to determine hiring ideal candidates. only.