Tips For a Successful Event For 2022

Overnight, event bookings practically disappeared, countless gatherings were canceled and a record number of events transformed from live to virtual. We all wondered if our industry would ever recover after such a devastating blow. Yet here we are, emerging stronger than ever before.

Once the initial shock of event cancellations passed, plenty of companies and organizations got creative to keep themselves in business and serve their customers. From socially distanced outdoor concerts with attendee pods to creating a self-isolation/quarantine environment where attendees feel safe at longer gatherings, companies have been exploring ways to meet and exceed CDC guidelines while giving event attendees an enjoyable, comfortable experience.

Here are some guidelines for a successful event:

C’s of a successful event management

Control – 

This is one of the most overlooked and often neglected stages of event management. This is best managed if you do a run-through of the event.

You want to make sure everything is on track. Show up to the venue and see if there is ample space for all of the confirmed attendees. You also need to see if there is ample space for the catering company to lay out the food. 

Culmination – 

This is the ‘D-Day’ so to speak. This is when the event takes place. On this day, you and your team need to be on top of everything.

You want to develop an itinerary for everyone involved with the event. You want to make sure that the team has access to the venue before the event begins – so that you can set up and possibly ‘rehearse’ the event before it begins.

As the event is progressing, you have to make sure the itinerary is continuously being followed. If one speaker is speaking, you have to make sure the second speaker is ready for their speech.

Concept – 

The first step for planning a successful event is the event concept. Think about what the event will be held for. One of the best ways is to think about the greatest concerts ever held. Even if your event is not a concert, this gives you an idea of how you want your event to make attendees feel.

There is bound to be an event that you have attended that has created everlasting memories in your mind. This is what you want to do with your event.

Think about why you are planning this event. What is the purpose of the event?

Coordination – 

We hope you know how to properly plan a schedule. The next step once you’ve conceptualized your event is to coordinate it.

This will include coming up with a theme or general idea for the event. Once you find a theme, you will have a better idea for the venue, decorations (if appropriate), and any additional needs for the event – whether it is hiring a speaker, using audio/visual equipment, etc.

The number of companies offering virtual activities and other digital event solutions has literally exploded, and physical event venues have invested in the latest online streaming technology, built new outdoor facilities with heating lamps, etc., and bought portable air cleaners to purify their inside air.

Key Takeaway

Feeling inspired? We are already seeing evidence that the industry will rebound stronger than ever before, and we can’t wait to see how event professionals continue to create events that have a true impact on attendees, no matter the challenges at hand.