The Basics of an Access Control and Space Management Integration System

Organization is the key to a productive workspace, for both big and small businesses. How you utilize available space, control movement, and grant access determines the ease of workflow. This is easier said than done, considering that the modern workplace goes beyond brick and mortar facilities to include online platforms.

That said, the fundamentals of access control integration and space management system remain the same. Here is a look at the basic features to consider:

1.   Ease of Integration

For starters, your existing IT architecture should support the system of choice. This makes it cost-effective as opposed to a system that calls for facility-wide overhaul of current systems.

While most systems have a holistic approach to how they can be adapted to different infrastructures, any projected changes should come at minimal costs. The system should also be easy to use to avoid employing new personnel to operate or troubleshoot.

2.   Security

When choosing the right access control and space management system, security plays a big role. As much as the system allows different levels of access, it should be sensitive to security breaches throughout the building and the central access portal.

Such protocols include using smart access cards, as opposed to proximity cards that can be used by anyone without a secondary layer of security. System security should also extend to mobile access credentials, for both onsite and offsite users.

3.   Versatility

A versatile integrated system leaves room for adapting to extra market features. For example, a property management tool should go beyond efficient use of space to providing real time inventories of unused space. Furthermore, it helps if the system can automatically reach out to third-party marketplace leasing agents.

Another feature to consider is scheduling tools for landlords to avoid different teams booking the same time slots. Additionally, visitors should be able to navigate through the available space through integrated mobile wayfinding tools.

4.   User Friendly Design

Be it simple access control integration or a complex space management system, the backbone of any system is its ease of use. The metrics used to confirm such features are known as user interface (UI) and user experience (UX) designs.

You, as the end user, need to be in a position to interact with a system easily and efficiently. This means unfettered access to all the features that are available for a specific user and security level. A system designed without such considerations will be cumbersome and inefficient to clients as well.

5.   Warranty

At what point does a warranty become effective and at what point does it become invalid? These are some of the considerations you should have in mind when reading through the fine print. Ideally, the system’s warranty takes effect after the customer has tested it and found it to work as described. Additionally, any nonconforming services should be terminated by the provider. Further, any licenses paid to such services should be voided and fees returned from the date of termination.