Text Message Reminders Are Helping Universities Run Smoothly

Academic environments are very dynamic. Students’ lives have many moving parts, including busy class schedules, study sessions, jobs, and social lives. With so much going on, they appreciate clear and concise communication conveyed in a timely manner to help adjust schedules when things change. That is why text message reminders are so popular. With a few well-chosen words, text messages convey the essence of what needs to be said with minimal disruption.

Universities consistently leverage text message reminders to ensure students don’t miss out when classes or appointments change. Text message reminders can integrate with academic calendars, saving even more time.

Why Use Text Message Reminders?

Academic institutions should remind students about upcoming appointments, events or programs, but sometimes have limited means to reach them. Since most universities have many students, having a software app that allows curated group communication among a large student body can significantly reduce stress.

Text message reminders allow academic institutions to provide relevant, personalized, timely reminders on students’ mobile phones. This allows students to access reminders without being stressed or confused about upcoming appointments.

Text messages cannot be overlooked because they’re too long, unlike other communication channels (like emails). Texts are ideal for conveying concise messages and can often be read in minutes or seconds, making task completion and coursework easier. This is why a study found that students who used text message reminders completed their tasks and performed better than students who received email reminders.

What are Apptoto Text Message Reminders?

Apptoto appointment reminders can be used for any type of appointment, allowing you to streamline and send reminders to students and staff. With Apptoto text message reminders, students and universities can look forward to the following benefits:

  • 24/7 online with fewer interruptions.
  • Reschedule and schedule appointments easily.
  • Personalize and send reminders in whatever format and frequency each person requires.
  • Send and receive messages, including lessons and other updates.
  • Avoid confusion by offering calendar updates that work on multiple systems.
  • Integration with iCal, Google, Salesforce, and Office 365, among other platforms.

Why Is the Text Message Format Perfect for Academic Institutions?

Text message reminders are perfect for academic institutions. Here are some of the most compelling reasons:

They Can Be Automated

Since most academic institutions serve large populations of students, sending text message reminders is a viable solution because they can be automated. Manually sending information to a large group of students can be costly and time-consuming.

However, text messages can be streamlined and automated, so students don’t miss appointments. The institution sets up the software, selects the message template, sets the reminder frequency and timing, and sends the information to students. The software then sends the information automatically to the students.

People Read Texts Right Away

It isn’t easy to find a person that doesn’t have a phone, especially most students. The average smartphone user will tap, click and swap their phone 2,617 times daily. Also, almost everyone reads their messages, unlike other communication methods like calls or emails that may be overlooked. Most students’ preferred communication channel is through their phones. This makes it almost impossible to miss a text message reminder.

Text Message Reminders are Concise

Students have busy workloads and study sessions and don’t require lengthy reminders with a lot of detail. Text messages are concise and reduce the frequency of errors, unlike phone calls students may not remember. The text message format allows academic institutions to give brief, comprehensive reminders that students can easily remember.

Text Meeting Notifications Add Easily to Calendars

Academic institutions have various events and programs that run throughout the year. Text message reminders can be easily added to academic calendars to account for events and programs, such as sports games, career fairs, cultural events, and class enrollment. Institutions can use text message reminder software to select an event or program appointment from their academic calendar and automate a reminder so that it goes out on a specific day.

How To Set Up Text Message Reminders with Apptoto

With Apptoto reminders, you can automate and streamline your communication to reduce stress. To get started with Apptoto:

  1. Go to the Apptoto website and sign up.
  2. Enter your email address.
  3. Create a password and confirm the password.
  4. Log in and get started for free with no credit card required.

Apptoto is a great way for busy schools to implement appointment reminders and organize their work to avoid confusion.

How To Create Effective Reminders

Creating effective reminders requires following helpful tips and avoiding common appointment reminder mistakes. To create effective reminders, you should:

  • Keep the subject and the header clear and concise.
  • Keep the message simple and avoid jargon.
  • Emphasize the main message or point.
  • Set reminders to take place at the most effective time.


Text message reminders are essential for academic institutions because they can be automated to inform a large number of students at the same time. Also, since most people check their messages, it’s easy to see the text reminders and reduce no-shows. In addition, text message reminders are concise, making it easy to recall and integrate the details within calendars.

At Apptoto, we believe that automated appointment reminders can streamline any business’ workflow and reduce confusion. That is why we offer a 14-day free trial for businesses wanting to take a “test drive.” Sign up today and get started for free!