Seven Ways to Get the Very Most Out of the Software You Use in the Office That Go Beyond Software Updates

The best way to get more out of the software you use in the office is to make sure you update it regularly. Updates can patch the software, protect you from hackers, and add new features that can make working with the software in the office even better.

However, if all you’re doing to get the most out of the software you use in the office is performing regular updates, you aren’t doing enough. Here are seven additional ways you can get every penny out of the software you purchased for your workplace:

  • Follow company updates
  • Know exactly what you paid for
  • Make someone an expert
  • Integrate it with other systems
  • Let employees practice stress-free
  • Don’t be afraid to upgrade
  • Have an open door policy

Follow Company Updates

Do you know who owns the software you have installed at work? Do you know what that company is up to? It’s always a good idea to follow company updates from the software you use in the office. That might mean joining a newsletter or setting a notification to let you know whenever the company is in the news.

One important reason to keep tabs on the company is to make sure they haven’t been bought out. For example, OneLogin has recently been acquired by Quest. The change could come with increased prices, different functionality, and different employee structures that may affect whether you want to start looking for a different application or not.

In addition, you should keep tabs on the company because they could be releasing a new product or a special deal for existing customers. The only way to know is to follow company updates!

Know Exactly What You Paid For

You paid for the ability to use the software in your office, but do you know what that actually means?

There are many packages to choose from when you sign up for any software as a service. Some packages come with additional features, while others may come with 24/7 customer service or free training sessions. Make sure you know exactly what you paid for so you can take advantage of all of the details in your plan.

If you aren’t sure, don’t be afraid to call and ask! They can look up your account, tell you exactly what you bought, and what services you have or haven’t utilized.

Make Someone an Expert

Everyone in the office likely learned the new software at the same time. That can make things confusing when you have a question. Employees could end up asking a manager and two coworkers before they find someone who can answer their question!

Instead, make someone in the office an expert. Provide them with the ability to train directly with the company offering the software and give them plenty of time during work hours to work through the details of the platform. Then, whenever anyone has a question, they know exactly who to ask.

Integrate it With Other Systems

There are a lot of software and applications out there that can make work easier, but may of them end up making things harder because they don’t communicate with each other. Although it may seem easier just to enter all of the information again into another platform in the moment, it’s actually much better to integrate it with other systems.

Not only will you save time, depending on the kind of software you use, it could uncover important information about how other systems work together, it can contribute to analytical data, and it has the potential to make it easier for your other systems to communicate with one another.

Let Employees Practice Stress-Free

Using new software can be scary, but it can also be scary to try something a little different on a platform you’re used to using. Make it easier for employees to try new things on new and old programs by providing them with a sandbox environment where they can practice.

With a sandbox training portal, employees can click, drag, and enter information without fear of what it will do to the actual system. They can return to the training area whenever they have something they want to try without fear that they will interfere with important company structures and data.

Don’t Be Afraid to Upgrade

It’s important to update your system whenever an update becomes available, but upgrades are a different matter. Installing a new piece of software is time consuming, it can be annoying to learn something new, and it can be expensive. You shouldn’t upgrade willy-nilly, but you shouldn’t be afraid of an upgrade when you need one either.

See if the company that owns your current software has any easy upgrades first. If you don’t like the platform or the company you’re with, be willing to do research on other software options. You may not make the switch right away, but you’ll be ready when the time does come!

Have an Open Door Policy

Working with technology can be uncomfortable and scary for some employees. They may have a question or a concern, but they are afraid to ask questions for fear that they might look incompetent.

Make sure everyone knows that you and other members of the team are always there to answer their questions and help them if they get stuck. Make sure they know who to ask, and how to ask, whether it be a designated expert or a boss via a message or an email. They should understand that it’s always better to ask questions than it is to muddle along alone, making a potential mistake in the process.

It’s important to stay up-to-date on software updates if you want to get the most out of the programs you and your employees use in the office, but you can do much more than that. Follow these tips and you can use every feature with confidence, benefiting you and the entire company in the process.


Sudarsan Chakraborty is a professional writer. He contributes to many high-quality blogs. He loves to write on various topics.