QuickBooks Database Server Manager

You can easily sync your company files with another computer over the same network or your company network with the help of QuickBooks Database Server Manager. And it also gives support to handle the multi-user network. It is a very easy concept that is designed by Intuit to Support multi-user access and on the same company file at the same time. When you are using multiple versions of QuickBooks than, this tool is very useful and helps to build a network data file (.ND) for any company file on the host computer. For any assistance, you require to contact the QuickBooks Support team.

Important Points about QuickBooks Database Server Manager

  • QuickBooks Database Server Manager builds network data file(.nd) and stores the organization file on the host computer. You have to install each version of the Database Server Manager if you want to use multiple version of QuickBooks Desktop.
  • It will give provide only multiple versions of processes but it cannot give multiple versions of the software if you are installing multiple versions of the Database Server Manager.
  • You can install the Database Server Manager in chronological order from oldest to newest for each version when you want to use multiple versions of QuickBooks Desktop.
  • When the database server manager works for each year than clear the year’s database services are running in the background. Make sure that the services of Windows may interface is accessible through the Windows and the Control Panel then the listing of services as QuickBooks DBXX, where XX is the number of versions like, “27” is for QuickBooks Desktop 2018 and “28” for QuickBooks 2019.
  • Add a user in each QuickBooks version when the QuickBooks Database Server Manager is installed like QBDataServiceUser28 for 2018 and QBDataServiceUsers27 for 2017.

Steps to Download and Install QuickBooks Database Server manager

  1. You have to use the same QuickBooks Desktop installer with the name setup_QuickBooks.exe to download QBDSM, then open and start the installation wizard.
  2. Your system should have connectivity with the internet.
  3. Go through the terms and conditions carefully of the software license agreements. Select ‘I accept’ and click Next if you agree to terma and conditions.
  4. The Custome and Network options will help you to download the QBDSM. If you system has QuickBooks already, then it ill override the existing data files.
  5. We personally suggest you if you require both QuickBooks Database Server Manager and QuickBooks Desktop on your computer then select i will using QuickBooks Desktop on your computer, and I will be storing.
  6. Select I will not be using QuickBooks Desktop if you only need QuickBooks Database Server Manager.
  7. Click on Yes, and give all access. 
  8. Enter your license number and product number.
  9. Follow all on-screen instructions, to complete the installation process.

How to update QuickBooks Database Server Manager

QB Server Manager automatically updates when you update QuickBooks Desktop, you don’t have to update Qb Server Manager manually. But if you want to do so, then follow these steps:

  • Visit the Intuit website to download the updated patch for the database server manager.
  • Reboot your server, after the patch installation completes.
  • You may get the message after the server has been updated “The company file needs to be updated to work with this version of QuickBooks Desktop”.
  • These updates can modify the database structure because there will be a prompt to create a backup which is necessary.
  • The backup is completed after follow all the prompts and you should be able to do your work.

How to use and set up the QuickBooks Database Server Manager


How to open the QuickBooks Database Server Manager


Go to the start button, click on programs, click on QuickBooks, and then click on QuickBooks Database Server Manager.


How to scan your folders features.


When you store all company files on the server must be scanned once to ensure that they are configured to allow other users access to these company files easily.

  • Go to the Start button, click on All Programs, click on QuickBooks Folder, and then click on QuickBooks Database Server Manager.
  • Click on Scan Folders.
  • Check which folders contain QuickBooks company files. If you do not know where are the files then you can select to scan entire disks.
  • Click on the scan button to begin the scan. The display bar will show which folders are being scanned. Once you are done with your scan. Other users can able to open company files remotely. The company files are configured in the scanned folders for multi-user access when the full scanning is complete.


How to add a folder


Click on the add folder button and select the folder you want to add. The position of this folder under the folder that contains the QuickBooks company file.

How to delete the folder

By clicking on the particular folder and then click the Remove Folder, you can easily remove any folder which you want.

How to monitor the features of the drive

When you add new company files to your server. You can just use the monitored drives features to keep your QuickBooks Database Server Manager update.

  • Click on Start button >> Program >> QuickBooks >> QuickBooks Databse Manager.
  • Then, at last, click on the Monitored Drives tab. 

For more information, you can dial on QuickBooks toll-free number for any kind of help you want related to QuickBooks Support.