Since its first release, SharePoint has grown far beyond expectations and is a complete set of applications capable of handling most of the company’s needs. They are usually used to:
• Content management
• Website development
• Collecting intelligence related to business.
• Project monitoring and workflow.
• Creating intranets, extranets and portals
• Social networking in a company.
Benefits of using SharePoint in Office and Project Management
However, the biggest benefit that comes from SharePoint is its collaboration feature. This means that development efforts can be distributed to multiple workgroups with a SharePoint project management nodal team overseeing the entire process. This is mainly possible due to the multiple applications available on the SharePoint platform.
Here are the other benefits of using SharePoint:
• Increase employee productivity by simplifying office projects.
• Helps to keep legal records such as tax returns
• View documents in different formats
• Several confidential information from the rest
• Helps group data for decision making.
The latest version of SharePoint is SharePoint 2013 and it comes with: drag-and-drop functionality, improved speeds, better security features when sharing documents through cloud services, better document exchange and access control, provisional friendlier interface, unique search keyboard , a better-developed search tool (via display library), a surprising improvement in data collection expertise … and more.
How to get comfortable with the SharePoint package
The complexities of SharePoint can be overcome by planning everything in advance, and there is a significant learning curve. They can be overcome with the help of evolvous
• Decide on the naming convention for the generated data.
• Decide which SharePoint components to install
• Decide on applications to develop
• Assign tasks to various partners and users.
The importance of seeking external advice in SharePoint implementation
SharePoint requires a multidisciplinary skill set to work seamlessly and includes knowledge of Windows, database management system such as SQL (Structure Query Language), Internet Information Server (IIS), domain name system (DNS), and computer networks within and outside the enterprise. An additional skill set may be required if the project is too large or complex.
Companies rarely have all these skills, but they can be outsourced to SharePoint consulting firms that have significant experience in a suite like this. Typical consultants will be able to help with:
• Select appropriate applications within the expanding SharePoint components
• Design the relevant portals for the company.
• Collecting business information effectively and searching for sources.
• Intranet and extranet development for the company.
• SharePoint customization for optimal use.
• When creating an intranet social network for the company
• Creating the Content Management System (including the Internet)
• Design the table and make it user-friendly.
• Monitor workflow regularly
• Create a registry and document management system
Education should be seen as an integral part of SharePoint implementation, and most consulting companies do this by connecting users from the moment applications are developed.