How To Use Technology to Stay Productive

Our level of productivity is directly linked to how fast we can achieve our goals. This means that your ability to clinch that management role you’ve been eyeing, increase your annual earnings, or purchase that new car that you want so badly, is directly linked to how much value you can create daily.

Or maybe you simply want to get your work done quickly so that you can have more time for rest and relationships. Improved productivity will help you get more value out of your work hours so that you can tick off those KPIs much faster.

However, being productive is not a result of mere desire. So many things can conspire to reduce your daily output. Perhaps you have too many tasks on your to-do lists and you frequently end up feeling overwhelmed. You may struggle with procrastination, you may have no idea how to get organized or you may find it difficult to stay focused long enough to get much done.

Let me show you how to use technology to boost your productivity and make your work and personal life much life easier.

Over the past decade, tech tools have drastically changed the way people work…

With the rise of smartphones and internet-enabled work culture, productivity-focused tools have also become more mainstream. Several tools have been developed to automate manual tasks and declutter the workday.

Virtual assistants such as Siri and Google Assistant can help you to do simple research and save time on basic personal tasks like finding where to eat, paying bills, or planning a road trip. 

At work, team management software such as Asana, ClickUp, and others help facilitate agile workspaces that automate workflows and save time that would otherwise have been wasted struggling with spreadsheets or catching up on missed tasks.

With the rise of remote work, especially in the wake of the Covid-19 pandemic, workers find that tools that help to manage time, increase focus, and minimize distractions have become essential to maintain high work outputs.

Some ways that you can use technology to improve your productivity include

  1. Embracing Technology

The first thing I recommend is that you recognise the hidden potential of the tools you already carry around all day, every day.

We all carry smartphones, which can serve as tiny little personal assistants. When we use these devices strategically, they can make our daily lives much easier. However, not many people embrace the possibilities that these tools provide. Technology tools like Focus Bear that enhance productivity are some of the best-kept secrets of the 21st century, and you should should use it to your advantage.

  1. Use  Time Management Apps

I understand how the sheer volume of work that you have to get done every day at work, at home, and in your relationships can feel overwhelming. If you are not able to manage them properly, a good number of to-dos can fall off the table.

Time management applications help you to solve this problem. They allow you to divide up your day into time blocks that can then be monitored to ensure that you are prioritizing tasks properly and staying organized.

These applications can also give you a clear overview of your entire day so that you can have a better picture of how much downtime, social media time, work time, and rest time you are getting. You can also collaborate with your work teams and record billable hours for your clients.

  1. Use Calendar Management Apps

Calendar management applications do more than show you what’s on the list for the day. 

Most calendar apps have features that allow you to collaborate with teams of all sizes. You can set up recurring meetings and automate the invitation process saving you time on multiple emails. 

You can use tools such as Google calendar to include events, daily tasks, meetings, and even birthdays and other personal reminders. I recommend treating your calendar management applications like a dashboard that gives you an overview of your day, month, and even year. 

Go ahead and enable notifications on your calendar as this can save you the considerable worry and stress related to having to depend on your memory.

Effectively using calendar applications that help save you a lot of time, keep you organized and simplify your work processes.

  1. Use  To-do Apps

Using To-do apps is another great way to keep your daily activities properly organized. You can create lists and sub-lists that help ensure that nothing falls off the table while you work.

You can also include due dates and reminders. Don’t forget to prioritize your tasks so you can keep important activities top of mind as well as visualizing all the steps you need to take every day to achieve your big goals.

Many to-do list applications work both on your PC as well as your mobile so you can keep abreast of your work progress as the day advances. Their clean and easy user interfaces also help decrease anxiety, even if you have a long list of things to achieve.

  1. Use Habit-Building Apps 

While many of the other applications help you to organize your day and manage your activities. None of them would be effective if you are not able to create healthy work habits. Luckily, several tools can help with this.

Applications such as Focus Bear help with maintaining focus and avoiding distractions. They help you manage your time blocks so that you do not fall into the trap of spending all day on social media, or hyper fixating on a single task to the detriment of others. 

Focus Bear leverages neuroscience research into the best way to structure your day to maximise productivity and also improve your mental health. The app assists you to build a morning routine with activities like meditation, exercise and journaling so you start the day with your body and mind in the best possible shape.

Using technology tools can be a game-changer for productivity. You must however be careful to choose the ones that best fit your individual needs. Don’t be afraid to experiment or combine tools to get the very best results.