Moving offices in London is a challenging experience. You have to think about keeping your business active and on track, keeping your employees happy and organized, booking professional office moving services, packing, notifying your clients and partners about your new location, and so much more. It could easily turn into a real nightmare unless you have prepared a step-by-step plan and know exactly what you’re doing throughout every phase of the journey.
In this article, we’ll show you how to plan an office move project like a professional. By following our tips you can enjoy peace of mind knowing that you’re ready to take on any challenge.
Create a project plan and timetable
The biggest mistake you can make is take on an office move project without a plan. Especially if your business is large and has a number of departments and employees, it’s essential to ensure you’re organized during every step of the way. Most office moves take around six months but it could take more than that to successfully move completely.
It’s recommended to make a list of all the essential tasks that you need to complete, inform your employees about who is responsible for what, and set realistic deadlines in order to ensure the move doesn’t take longer than expected.
Choose an office move manager
Once you have a plan in place, it’s time to make sure it is followed and all employees are on the same page. The best way to do this is to select a moving manager who is responsible for keeping everything organized and separating the full picture into smaller tasks.
The office move manager doesn’t have to be an employee that is in charge of a team already. This could be someone who is well-organized, has strong decision making skills and excellent communication.
Create a team of colleagues
It’s unrealistic to expect that every single employee will be involved in the office relocation. After all, you’ll need someone to run the business and keep customers happy while you are planning and executing the office move. Create a team of employees who will have individual responsibilities related to the move. For instance, one person may be responsible for buying the packing supplies, while another may be in charge of communicating with the movers or external parties in
Set a budget
Moving offices can become extremely expensive, even when we subtract the amount you have to pay for a new office space. There are a range of additional costs associated with the move, such as packing supplies, hiring a moving van if necessary, working with a professional office moving company, paying for storage space, and more.
To ensure that your business’ financial stability is not exposed to any risks, create a budget from the start of the project. Make a list of all the things you’ll need to pay for and have an idea of how much an average office move costs. Where possible, search for ways to lower the expenses.
Use an office move checklist
Once everything is in place and the actual packing starts, you’ll most likely need a checklist. An office move checklist will guarantee that nothing is forgotten and you’ve crossed out all of the important things for the move. Apart from packing, you’ll need to consider changing your office address with utility companies and banks, notifying partners and clients, informing your movers about your moving date, and a lot more.
Communicate with your office movers
Last but not least, make sure that you maintain clear and consistent communication with your office movers. A lot of office moving professionals are able to provide additional services like packing, loading and unloading, storage, and more. You can save yourself a lot of trouble and hassle by informing them about the developments of the project.
Also, don’t forget to schedule the actual moving date as moving companies are often busy and on a tight schedule.
We hope that this article will help you turn office moving into a pleasant and stress-free experience.