Individuals working in the corporate sector are no strangers to paystubs. It mentions their wage deductions and tax implications for a certain period of time. Therefore, there are many reasons to request a physical copy.
Typical reasons are manmade or natural disasters. However, one of the top-most reasons for paychecks stubs requisition is new employment. The career move may require you to submit a previous wage record as proof of work. Here is how to do it professionally:
Contacting the ex-office
The first thing to retrieve a pay stub from your previous job is to get in touch with the old manager. Furthermore, you can also contact the human resource department to proceed with the application’s first stop. If you are unsure who to contact, we suggest formally requesting the previous employment for assistance. They will educate you about the proper steps of collecting your pay stubs for the amount of time you worked there.
Most of the time, the ex-employee is given the contact information of the accounting department. If that is the case with you, proceed with the instructions.
Filling out the form
Secondly, you may have to follow the corporate procedure for making the request. The ex-employee is asked to fill out a form that asks for relevant information regarding the pay stub. The application is attached with a handwritten or an e-mail in an official capacity.
The form for retrieving the previous paystub requires you to mention your complete name, living address, social security number, and e-mail employee identification. You will write the new address if you have relocated for the next job. The form concludes by asking for the dates for accrual periods. The application requirements vary according to corporate procedures.
Confirming the request
In the third step, you will find the application for the pay stub. Usually, the application is copied to attach multiple files. The original is transferred to the accounting department. On the other hand, its secondary copy is attached to the employee file.
The previous employee may ask to submit a specific fee for processing their application. These are administrative or record-keeping charges that are deducted from their remaining amount. However, the employee can pay the fees through a check, credit card, debit card, or money order.
Modes of communication
The last step involves waiting for the process to complete. You can submit the application in person at the previous office. If you fax or e-mail it, the ex-employee is requested to call the office for confirmation. If the office has not received the e-mail, the applicant can resend it after waiting a few hours.
The last option is to send via snail mail. You may call the previous employment office after three to five business days for a confirmation that they received the mail requesting the old pay stub.
The Bottom Line
We guarantee you will receive the old pay stub expertly with the steps mentioned above. It will simplify the challenges at the new place of employment, so your career goes to grow. If your ex-employer is not cooperating with the request, you can complain to the state’s labor ministry. The former employer is then liable for a violation fee to the applicant.
