Emails are a vital form of electronic communication from personal correspondence to professional networking, all conducts occur mostly via emails. Not only are emails cost effective but they are the most reliable & secure means of communication. Emails in the corporate world hold significant importance from business communication within the organization to building connections with customers to effective marketing promotion and profitable ventures; email is a powerful tool and its importance cannot be overlooked.
One of the efficient email management services that you might have heard of is Microsoft Outlook. Outlook is a free personal email service created by Microsoft that conveniently integrates with other MS Office applications and tools to give various benefits from extra storage, focused inbox, swipe gestures, scheduling and pining important emails. Outlook is an effective email and contact management, scheduling system with its ease of access via multiple platforms and strong security, Outlook triumphs over other email platforms next to, of course, Gmail.
Outlook is packed with various features and benefits, great for daily personal and professional use. From enhancing connectivity to one stop email solution; Outlook is one of most secure and widely used email applications. Creating an Outlook email account is a definitely a great option, if you’re new to the Outlook world, worry not. We have got all the nicks and tricks on how to create an outlook account. Let’s understand how and why an Outlook account is perfect for you.
What is Outlook exactly?
Initially Hotmail was acquired by Microsoft and relaunched as Outlook in 2012, and most of the features of Hotmail are still integrated into Outlook. Outlook is a free email application mainly used for sending and receiving emails much similar to Google’s Gmail except Outlook has a direct link to desktop Outlook data. Outlook is a unique one-email service with a combination of Microsoft, Hotmail and Windows Live along with added support for social media contacts as well as calendar appointments, entries, tasks and notes giving the best experience under one platform.
Whether you are looking for a free email account for your personal use or crafting a proper email solution for your business, getting the right email provider is important. Email communication occurs every day, without it we are not likely to function well. From sending important documents, building professional connections to online communications; one needs a secure email service provider and Outlook happens to be on top of the list to be a perfect one email solution.
What are the advantages of having an Outlook account?
If you are running a small enterprise or using emails for personal management, there are certain perks of creating a free Outlook account.
- One stop email management
Outlook offers better email management and helps users to organize their emails effectively so that they can focus more on other important tasks. Outlook allows to create a structure of folders to manage incoming emails according to more complex to less critical tasks and prevent a messy inbox being overloaded with emails. Users can make use of Outlook’s task list to handle emails that do not require immediate response and set reminders to meet them before a deadline. The clean-up function is a great feature that removes all duplicate email replies in one single thread instead of a large amount of individual emails. With Outlook, one can set up multiple user accounts in one email folder. Based on your preference, you can have several accounts into one folder or sort emails into separate folders based on each account.
From important business operations to a constant flow of communication, queries, orders, reports are easily managed using Outlook. With the help of filters such as color coding, priority settings, can help to efficiently manage emails.
- Contact management
Along with email management, outlook offers another great feature to manage contacts. Users can manually add contacts or import them via emails. Categorize business contacts information and other contacts that can be grouped for collective emails and messages. With the help of Outlook simple navigation and keyboard commands one can easily access the contact book to help find important contacts when needed to send emails or set up meeting requests. Outlook allows users to block any unknown contacts as well.
Outlook offers a calendar- scheduling feature that is great for sending out important emails when you don’t have the time to sit and write an email. If you’re constantly having to schedule and manage timelines to attend meetings, workshops or seminars; you can simply schedule certain email prior to these events. Set the date and time when to send the emails, they will get stored along with their details in a specific folder. This feature generates reminder for the events when specified saving you some valuable amount of time.
Outlook platform offers enhanced security features to protect clients’ data from external threats. Aside from user password protection, Outlooks provides protection by filtering junk mails, blocking external contents and spams such as downloaded images, web bugs, data from unknown sites. It offers security against phishing emails by allowing its users to disable live links and block certain senders. Outlook has a built-in email scanner that thoroughly scans any email attachments and alerts users before accessing anything from untrustworthy sources. Any messages containing potential spam are sent to a specific folder where it actively scans to detect virus or malware and takes appropriate measures to ensure data is secure.
- Quick search
The search feature in Outlook allows users to quickly find any content based on a few key words. They can search for contacts, dates, emails attachments to even contents in the calendar with the help of Outlook’s improved search feature.
Outlook is an efficient task managing application. With the help of its task list, calendar, contact book features are all integrated to help get tasks done all in one platform. You can even drag and drop sticky notes from your desktop to set up a meeting, adding a task or making a note. Users can use Word, PowerPoint, Excel and other third party apps such as Skype to chat in real time while sending emails.
With Outlook, it is easier to organize tasks such as sorting and managing client’s emails, sending automatic out of the office messages to contacts, sending follow up messages by setting up rules in Outlook. Color coded flags work as a reminder for a follow up on all the flagged messages that are stored in a specific folder to help access them whenever you want to.
- Access calendar features
Outlook calendar feature is an efficient way of creating important appointments and viewing your schedule. Users can quickly send meeting requests to their contacts, get access to upcoming appointments. Outlook allows to share calendar with your close contacts to help stay connected or set appointments with clients. You can create, edit and manage an online calendar with clients, so they have access to the information and which time is convenient for them to conduct a meeting. Another great thing about the calendar feature is that users can send text messages to phone by directly accessing them from their contact list.
The big question, how to create an Outlook account?
Outlook is beyond just sending and receiving emails, it is an efficient contact, scheduling, managing calendar appointments, notes with a high storage facility, focused inbox, maximum security while effectively organizing your daily tasks. Here is a quick guide on how you can create an Outlook account
Step 1: First thing first to create an Outlook account, go to the Outlook sign up page and click on the create free account button.
Step 2: Next, you will need to provide a username for your new Outlook email account. Ensure to use a username that is easy to remember and if you need a business email account, go by a more professional user name. Outlook will provide you hints to help pick your desired username if your desired username already exists. Once you have created your username you will be prompted to set your password for your email. Type in your password and hit the next button.
Step 3: You will be asked to provide additional information such as your first and last name, country/region and your birthdate. When you’re done with inputting all the information, click next.
Step 4: The last step in creating your account is to verify that you’re a person by typing out the characters from a CAPTCHA image. Click on next and a Welcome page will appear.
After creating an outlook account, there are a few steps to setting up your new account. Once in your account, a welcome screen will appear. Click on the arrow next to your name, this will guide you on how to get started
Step 1: Choose the language and time zone.
Step 2: Select the theme of your choice to give your outlook account more definition.
Step 3: Add an email signature. There is a default option but you can customize your signature any way you like. This signature will appear on all your emails that you send out; you have the option to turn off signature as well.
Step 4: Add a calendar for your new account.
Step 5: Add outlook to your mobile device. Simply type in your phone number and click on the Get app button. If you don’t want to add it your phone, then you can skip this step.
Voila! you’re done setting up your account, you can get started on your new Outlook account. It is as simple as that. Now you know how to create an Outlook account.
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Frequently Asked Questions
- How to create an account on outlook?
Go to outlook.com. Enter your username for your outlook.com account, click create account. Set your password and provide additional information such as first and last name, country and date of birth. Once done, it will ask to verify via CAPTCHA.
- Is creating an outlook account free?
Yes, creating an outlook account is free.
- Can I manage multiple accounts on Outlook?
With your outlook account, you can connect 20 different email accounts. You can connect your Gmail and Hotmail account to your Outlook account which is not possible in other email service providers.