How to Adjust Retained Earnings in QuickBooks?

QuickBooks indeed has become an accounting software of choice for about 29 million users, that are mostly small-scale business. 


They ought to take advantage of 80% of the market share, and the diversified product offerings help small scale, along with growing companies to enjoy doing business. With that, many users who aren’t well versed with accounting terminologies and financial complications, often make mistakes using the software. 


The main question of concerns approaches with retained earnings, where most of the users wish to know how to adjust it in QuickBooks? The retained earnings in the software show profits that a company reinvests. The user moves this money to the retained earnings by using some electronic swap. You won’t be able to see the swap report until you make an entry in the retained earning accounts. It might seem a bit tricky at first, therefore this guide can help you better understand everything in detail.

Retained Earnings in QuickBooks


Retained earnings indicate the balances of small and medium-scale businesses at the year-end. Once the entire invoices are dispatches, bills are paid, negative and positive balances are moves to the following year. These balances are said to be retained earnings and it is moved to a new account and this is how you can track how your business assembles finances.

Working of Retained Earning in QuickBooks


When you set up a new company in the software, QuickBooks automatically identifies an equity account named ‘Retained Earning’. This will depend upon the closing data that you have provided for the financial year. Which means QuickBooks transfer the balances from the account in your business to the retired income on the date.


When talking in the accounting aspect, the transfer is required to give you the guarantee that the number of your current year reveals the transaction as well as the performance of your business. Basically, with Retained Earnings, you can track capital in your business for making payments to partners, owners and buying new machinery, etc.

How to View Retained Earnings in QuickBooks? 


  1. It is very easy to view retained earnings in QuickBooks follow the above steps and you will figure it out
  2. First, click on the menu tab and then choose company and financials
  3. Then click on the ‘Balance Sheet Standards’ tab
  4. You can spot retained earnings in the balance sheet mentioned under the Equity Head


If you wish to view the transaction in the account


  1. Go to the company’s menu and find ‘Charts of Account’ 
  2. Move on by clicking on ‘QuickZoom’ opposite Retained Earning entry below and see the list of transactions

How to adjust Retained Earning in QuickBooks?


QuickBooks provides you various ways to withdraw from the retained earnings account and the ways can be balance sheets, writing a check, journal entry, etc. Whenever there is a new transaction entered in the balance sheet, you can simply mention the total of it. With that, further, you can choose the retained earnings from the account list to withdraw money from it (equity funds)

When you make a transaction entry in the journal, you have to be very specific and make sure all the entries are verified before you write a check. Also, do not forget to save all details before you move ahead by making a new adjustment in your retained earning balances in QuickBooks Workforce.

How to view Review the Quick Reports in your Retained Earning Accounts?


If in case you witness the amount of profit and loss report is different from the one currently displayed, the only transaction that is affecting the balance sheet account can have the recording against it.


  1. Find setting, choose charts of account
  2. Look ahead for Retained Earning Accounts in it
  3. Choose to run the report under the action column which will appear in the drop-down box
  4. Moving ahead, you can select all the dates under the reporting period, appearing in the drop-down list
  5. With that, you can run the report


Points to Remember: 


  • Remember, retained earnings are a dollar amount, not considered in a cash account. 
  • It is an equity account acting basically as credit balances. 
  • The negative retained earnings will act as a debit balance in the account. 
  • It tends to increase the value of your company and boost the amount you have invested in.


Once you follow the above steps, you will surely see a big difference and understand the ins and out of retained earnings. Make sure you do not miss a single step only then you can be able to adjust your retained earnings in QuickBooks. The rise in the use of this software is drastically increasing as people are understanding its importance. Now, that you are already using it, you are at a better advantage than those who haven’t yet!