How Much Does a Copy Machine Cost on Average?

Copy machines are an essential tool in the office. Sadly they become deteriorated or even break because of human error and misuse. If you’re an office manager, you’re probably instructed to follow a tight budget when these kinds of things happen.

So you’re probably searching endlessly about copy machine cost. Well, look no further. Down below is a comprehensive guide to buying a copy machine, types of copiers, and their cost.

Leasing or Buying a Copy Machine: Which One Is Better?

Similarly to buying a car, you do get the option to lease a copier or buy it upfront. Buying a copy machine can be more expensive upfront but can save you money later on.

That’s because when you lease a copier, you also agree to pay more in finance charges. These finance charges can bring your total from 8,000 to 8,500. However, these prices do vary depending on credit and leasing history.

Nevertheless, most businesses opt for leasing a copier because there is less to pay upfront, and they receive upgrading options. But for those who buy a copier, an upgrade option is not available.

However, buying a copier can be less of a hassle because you won’t be committed to a lease agreement. Not to mention, when you buy a copier upfront, you can claim the expense on the business’s tax report!

Copy Machine Cost

So you’re probably wondering how much does a copier cost. Well, the final cost depends on the type of copier, if you’re leasing or buying, and the size and speed of the printer.

For example, some types of copiers are mainly designed for smaller-scale offices and only print in black and white. These copy machine prices vary between $300 to 1,000. However, for smaller color printers, the cost can be around $1,000 to 2,500.

For middle to large-scale offices, a larger and high-speed copy machine is necessary. They can also perform multiple tasks like scan, fax, and even have private printing options.

For a black and white printer, with an average printing speed and multiple functions, the cost can be around 1,500 to 7,500. You can also upgrade this printer for faster printing and scanning options.

However, the faster the speed is the more you pay. These higher-speed printers can be about 3,000 to 8,000 dollars.

Lastly, for a big corporation with heavy traffic, a multi-function printer is best. Multiple colors and high printing and scanning speeds are also best. The cost for these copy machines is about 7,000 to 15,000

Which Option Is Best For Me?

You might be overwhelmed with all of these options. However, here are some things to consider when buying a copy machine:

  • Office and employee size
  • Printing amount per day
  • Do you need private printing options for HIPAA
  • Arrangement for a new copy machine in the office

Once you’ve considered all of these factors, it’s time to find a reputable seller. Luckily, websites like offer great deals for business copiers.

Final Thoughts

So how much does a copy machine cost? Ultimately, the price depends on, the type of copy machine. But now that you have a good starting point, you can save the office by ordering a brand-new machine.

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