As you’ll be well aware by now, the Coronavirus has essentially brought the world to a complete stop both socially and in a work capacity. Many are struggling to find a way around the restrictions enforced by authorities to contain the virus in a way that protects staff whilst also ensuring that business can continue as productively as possible during this confusing and obstructive time. There are, however, ways that you can attempt to start getting your business back on track through the use of remote working, visual collaboration, and virtual meetings. Below, we outline how you can get the best out of working from home and the platforms that’ll help you manage it.
First and foremost, virtual meetings will require staff to have remote access to the collaborative platforms that you’ll be using from their home – this may mean installing apps and providing extra permissions to laptops and computers to enable users to have the full access that they’ll need. Being able to sign in and start working as you would in the office is a huge step towards an effective working from home setup, which can help to lift a little bit of the burden as quickly as possible.
Whilst access is important, you’ll also want to be careful with the level of access given, especially if staff will be working on their personal computers and laptops. Combat this by keeping a close eye on the permissions that staff are requesting, why they’re requesting them, and considering whether it’s a necessity that the employee has access to that specific platform.
Clear Sharing And Presenting
Next up, let’s take a look at some of the common features that you’ll find in collaborative technologies – these are the features that enable you to host and take part in virtual meetings from the safety of your home.
Video & Audio
Video and audio are incredibly important for communication, as it’s the things we see and hear that help us to understand the message that’s being put across. With the help of visual cues, voice intonations and other subtle hints that may be missed in a written message, you’re far more likely to be able to communicate effectively and work through problems speedily.
This is a feature that can be used completely in tandem with video calls and conferences, allowing you to have more integration in the way that you’re connecting to colleagues, clients, and other entities that you’ll be working alongside. The ability to instantly share media such as files, images, video, or to simply share your current screen or a specific window whilst chatting is a huge aid when explaining things to others and is very similar to the way that you’re likely to do so when in the physical conference room. This familiarity helps to make this major changeover even more manageable.
For team meetings and presentations, the screen presenting facility built into many of the leading platforms can be incredibly useful. This feature gives you the ability to show those around you exactly what you’re working on and how it is intended to look, feel, and be delivered, whilst eliminating the hassle of incorrect rendering within emails and instant messaging services that can hinder the quality of delivery.
With the right platforms, systems, and devices by your side, collaboration becomes a seamless experience that can make you wonder why you were even in an office in the first place. Of course, the office does have its own benefits which aren’t to be underestimated, but on a larger level many of the tasks which would usually be undertaken in the office can be done remotely – this means working from home shouldn’t have too big of an effect on your business’ ability to operate at near-full capacity. Kinly has put together a guide to video-first virtual meetings over on their website, where they offer further advice on how to best utilise your workforce when working from home. Be sure to check out their tips on the devices, services, and technologies that will be of the greatest benefit to you and your company. Find the guide here.