Hiring a good meeting room installer is super important if you want the space to function well — not just look good. Here’s a checklist of key things to focus on:
1. Know What You Need First
- Scope: Are you installing a simple conference table and chairs, or do you need full AV (audio-visual) integration, video conferencing tech, soundproofing, lighting, and custom walls?
- Future-Proofing: Think ahead — will you need upgrades later? Flexibility is key.
2. Look for Experience with Similar Projects
- Portfolio Check: Ask to see their previous meeting room installs. Bonus points if they’ve worked in your industry or on similar-sized projects.
- Tech Integration: If you need AV setups (like Zoom Rooms, Teams Rooms, etc.), make sure they have strong tech installation experience, not just furniture assembly.
3. Verify They Understand Office Technology
- Cabling: Hidden, organized cabling is crucial. Sloppy wiring = bad impressions and maintenance headaches.
- Networking: Make sure they coordinate with your IT team if internet/network hookups are involved.
- Acoustics and Lighting: Good installers think about soundproofing and how lighting affects meetings (natural light, glare on screens, etc.).
4. Ask About Project Management
- Timelines: Can they stick to your deadlines? A good installer should give you a clear, realistic project schedule.
- Coordination: They should be comfortable working alongside your furniture vendors, electricians, IT staff, and designers if needed.
- Flexibility: Things change. Pick someone who can adapt if your needs evolve mid-project.
5. Check Certifications and Insurance
- Certifications: Especially for AV or tech-heavy rooms — things like Crestron, Extron, or Cisco certifications can matter.
- Insurance: They should carry liability insurance in case something goes wrong during installation.
6. Prioritize Communication and Customer Service
- Responsiveness: You want someone who replies quickly and keeps you updated.
- Problem-Solving: Good installers don’t just follow a plan — they think on their feet when challenges pop up.
7. Get a Detailed Quote
- Line-Item Everything: Labor, materials, equipment, testing, final cleanup — make sure all are listed clearly.
- Warranty or Service Support: What happens if a screen falls off the wall or a cable dies in a week? Ask about support after install.
8. Read Reviews and Ask for References
- Online Reviews: Google, Yelp, or even LinkedIn recommendations if it’s a B2B-focused installer.
- Direct References: Don’t be shy about asking for a couple of past clients you can call.
Would you like me to also give you a quick list of red flags to watch out for when hiring one? 🚩
