BUSINESS

Everything to Consider When Choosing Business Event Venues

Your manager has asked you to locate a venue for the company’s upcoming conference—but how on earth do you do it?

Planning an event can be overwhelming, especially if it’s not something you’ve done before. However, the key to a successful event is finding the right venue, such as a hotel, conference space, or ballroom where you can host the event.

To learn more, keep reading to find everything you’ll want to look for in business event venues.

Price

For many companies, price is a major factor when deciding on options for venues. Reach out to several choices, comparing venue costs before deciding.

However, a top tip is that many venues are eager for your business and offer special incentives for booking. Ask the venue if any promotions are happening, as you might be able to score useful bonuses like free wi-fi, upgraded drinks packages, or discounted hotel rooms.

Location

Location is always going to be a major factor when looking for venues, as it needs to be easily accessible to event attendees. Make sure there’s a large venue parking lot, but also check if it’s accessible by public transportation.

When thinking about location, the best venues often have something special to them—perhaps they’re near great restaurants, in historical points of interest, or architecturally unique.

Amenities and Services

For your event to be a success, you’re going to want lots of services, such as catering, AV support, and small touches like fresh water and mints on the tables.

Check with each venue to learn what’s included in their conference package and what they charge extra for, so you can be sure you’re booking everything you’ll need.

Many even organizers find estimating catering quantities to be quite tough. First, get all attendees to RSVP, then plan for 3-4 appetizers per person before a meal, or 8-10 if you won’t be serving a meal.

Privacy

Many work events require privacy and security, ensuring the event is closed off from the public. Check out the venue’s layout, making sure it meets your privacy needs.

Accommodation

Will your guests be arriving from out of town? If so, it can help to book a venue close to a hotel—or, even better, within a hotel.

That way, guests will simply need to walk downstairs in the morning for the event, not needing to worry about traffic or getting lost in an unfamiliar city.

Use These Tips to Find the Best Business Event Venues

If you’re searching for business event venues, the suggestions above are sure to help you find the right one. To make the search easier, we recommend establishing a committee for your upcoming event, as that way, all of the work doesn’t fall onto one person’s shoulder.

With a bit of research and planning, you’re sure to find an amazing venue that will wow your guests!

Did you find this article helpful? If so, please read on to find more great blog posts.