With the fear of sounding like a broken record, we’ll say that more than 60% of companies offer some kind of remote work to their employees. If your company isn’t one of them, you’re late to the party already. However, if you’re thinking of going remote, don’t think twice – just do it!
But, before you do, think about how you’ll do it. More precisely, what are the tools you’ll need to properly manage your business once you transition. Think about it, your team will be located all over the world and they somehow need to communicate instantly, collaborate, and create wonderful things together. At the same time, you need to pay them, keep track of their work and help them grow. Luckily, there’s a software for that!
So, let’s see which tools you’ll need to organize your remote team in the most efficient way.
Good communication is the most essential part of any remote team, without it – you’re lost. Therefore, you should invest in good communication software, equipment, as well as in software for virtual meetings and conference calls.
First of all, you should have an instant messaging tool such as Slack. It’s the easiest way to communicate with the team when it comes to urgent matters. But it’s also a good way for the team to have some “watercooler chat” and get to know each other better.
You’ll also need an email client. Most businesses go with Google today, but you can stay with the tool you were using while you were still an office team.
Next up there’s conferencing tools, and you can use Zoom for this matter. Even though other tools also have video calls and conferencing options, Zoom seems to be everyone’s favorite right now.
You can even consider purchasing quality headphones, microphones and video cameras to your remote team, so you don’t have any issues during these calls.
Collaboration and Project Management
The next thing on your checklist of remote team management tools should definitely be collaboration and project management apps. Think, Google Docs, Asana, Trello, etc.
Depending on the line of work you’re in, you could have designers on board that must cooperate in a web-based design tool, or writers who are working together, and so on. Basically, any type of collaboration tool you need – it should be web-based for easier sharing and editing.
Then you have the project management tools. It’s the easiest way to keep everyone on the same page and on the same track. Most of these tools have free versions which can accommodate a lot of team members, so you shouldn’t expect to have huge costs when it comes to this.
Performance and Time Tracking
Employees performance can’t be measured exclusively by the number of tasks they perform in a day. Additionally, you must ensure that your remote team really is on track. The fact that you’ll be using a time tracking software like Workpuls doesn’t mean you don’t trust your employees to do the work from home. Such tools are an excellent way to enhance productivity, optimize project delivery and locate processes that can be improved or automated.
Additionally, a time tracking software can help you keep track of everyone’s payments more efficiently.
In most cases, these tools can be integrated with all others that we mentioned, so together they create a very powerful arsenal in any business owner’s toolbox.
These are just the basics, and the fact that you’re using these tools doesn’t mean that the work will run smoothly. There are many other factors that influence the way your remote team works. As we mentioned previously, it all starts with communication and relationships, so you should keep on nurturing honesty, integrity, accountability, as well as friendship among the team members.