Contractor Management Software: All You Need to Know

A Forbes report predicts that the freelance workforce, including contractors, will grow by up to 10 million over the next decade. As a contractor, you get the freedom and flexibility of being self-employed, plus it’s often less expensive for companies to hire contractors because they don’t have to pay benefits or holiday pay.

Many companies use contract workers or subcontractors to complete projects on time and within budget. Nevertheless, using such labor presents a number of complexities that must be managed efficiently. Complicating matters range from safety concerns to legal issues. 

The good news is that contractor management software can reduce the burden for contractors and make managing even the largest teams easier. This article aims to help you find the right contractor management software for your specific requirements by reviewing the main features.

What Is Contractor Management Software

The use of contractor management software helps companies manage outsourced work. Work orders can be organized and managed with contractor management solutions. 

Companies rely on contractors for specialized tasks and projects to bring their unique skill sets and knowledge to the table. Platforms like CEO-ME’s business development software can help companies ensure that tasks are completed according to company standards, manage tasks, and track completion. Construction, retail, restaurants, energy/utilities, and many other industries utilize contractor management.

Organizations can manage contract workers and subcontractors with contractor management software. Work orders are organized and issued, compliance is managed, and financial data is tracked. Companies can ensure the performance of tasks with contractor management software. Also, they can provide 1099s, track job completion, and enforce safety standards. Contractor data, such as insurance, W-9s, and licenses, are also collected, exchanged, and maintained on these platforms.

Contractor Management Software – Why Is It Necessary?

In order to manage multiple outsourced workers effectively, contractor management software is essential. By ensuring efficient task management, project managers gain critical insights. Improved record keeping and compliance enforcement are also benefits. Health and safety standards are also adhered to, and manual processes are eliminated through contractor management software.

Main Features of Contractor Management Systems 

Typical features of a good contractor management software include: 

Onboarding is easy: everything from certifications to insurance to tax information is collected simply. 

Contractor tracking: tracking general contractors with mobile devices and matching invoices to time worked. 

Validation checks: ensuring contractors’ qualifications and insurances are current by matching them with work orders. 

Simple contractor induction process: educating workers about site hazards, emergency contacts, policies, and contacts. 

Dispatch management: Picking the most suitable contractor based on ranking, location, skills, and capacity. 

An ‘online-first’ setup: Mobile devices or tablets should be used to issue work orders, inductions, and compliance notices. 

Integrated accounting and financials: payments are integrated, as well as insurance, tax, and other data gathering. 

An end-user-friendly design: easily accessible data for users of all skill levels.

What to Look For With Contractor Management Software?

  • UI (User Interface): A mobile-friendly interface that’s easy to use. 
  • Accessibility: The software should be easy to use for non-technical users. 
  • Plugins: Compatibility with the most popular workforce platforms. 
  • Cost-effectiveness: These tools are cost-effective for small businesses with only a few contractors.

Contractor Management Software Benefits

Standardize processes 

Manage risk throughout each stage of the contractor lifecycle on a consistent, streamlined, easy-to-follow basis.

Improve compliance 

Easy and precise contractor management. Reduce legal liability associated with uncontrolled risks.

Simplify reporting 

Make better contractor management decisions with cutting-edge business analytics and business intelligence tools.

Store documentation 

Organizations and contractors can store certifications and insurance documents. Your contractors can maintain their own documents and be reminded when they need to renew.

Go touchless 

Control contractor presence at remote workplaces and construction sites using effective contractor management software.

Access permissions 

Grant specific location access permissions to each organization and/or individual contractor, including temporary access. Detect unapproved entries with SMS or email alerts.


The risks associated with contractor work, tight deadlines, and high turnover are just some of the challenges you face. The margin for error is very small. You can reduce risk, improve compliance and drive operational excellence with CEO-ME’s Contractor management software.