Just imagine the end of the working day and you are sitting overwhelmed with the million tasks which have to be done by the beginning of the next day. Very often the reason for this is the inability to allocate the time and build up the plan for the day correctly. Is there a way to change this situation? Definitely, yes! Everyone is looking for effective ways to improve productivity. Hopefully, this article will help you find some tips for yourself.
Do The Most Important Tasks First.
Try to split the tasks on more and less important and start your day by doing those which need your attention more than the others. Many people could notice the growth of productivity after a little workout or meditation in the morning. It is better not to postpone the most unpleasant and difficult tasks, because as a result you will be constantly overwhelmed by thoughts about upcoming arrangements and lack of time.
Everyone Has a Peak of Productivity During The Day.
For some people it’s the first hour after awakening, for some after breakfast, and so on. Plan the most important tasks for the period when you have the greatest inflow of energy according to your biological clock.
The Tasks Which Are Important Today Can Become Urgent Tomorrow.
You should understand what tasks need immediate actions and what tasks can wait till tomorrow. Always set priorities when making your to-do list. This way you will always know what to do next.
Make Only One Thing at a Time.
When you get distracted by other arrangements while doing one important task, you become less concentrated and sometimes more stressful. Just try to make an important phone call while reading an email from your colleague. Probably you will stammer on the phone and won’t be able to concentrate on the text of the messages.
Make The Plan For The Day.
It’s not a new tip but one of the most effective. Many people know about it but just a few people truly master the art of managing their own time and they are in great control of their lives. You will definitely feel a surge of strength and confidence when you know your plans in advance.
Don’t Neglect Email Management.
Even if you don’t use email as your primary communication channel with colleagues and clients, it is still recommended to follow general email management tips to easily find important messages when needed. In order to keep your inbox organized you will need to block unwanted senders, sort emails with labels and folders, set up filters for managing incoming messages automatically, unsubscribe from emails you no longer want to receive, etc.
It often happens that you cannot control most of the things that you do during your working hours. Concentrate your time and attention on what is in your power. This is the only way to achieve balance.
Our Memory Skills Are Not Perfect.
You can’t remember all the details. Write them down or make up the notes on your smartphone. There are hundreds of productivity apps out there. Use them to make reminders, schedule events, deal with your email correspondence, and mark important things to do.
Believe it or not, but sometimes the best way to concentrate is to take a break. Our brain is able to concentrate only for a certain time, then it turns off. That is why by Friday evening we have already lost the desire to work. Take a certain time for the rest and then your chances for successful work will increase.