Did you know the average board size of companies in the S&P 500 is around 10.8 people?
Your firm may not belong to the S&P 500, but it may still have a similar number of board members. Following this, you might be looking for tips that’ll help you manage these people in a way that produces effective meetings.
Keep reading, and you’ll discover how to run a board meeting with ease. Let’s begin!
1. Create a Meeting Agenda
If you want your board meetings to go well, you need to think about creating an agenda for them.
This is essentially a plan that dictates what will be discussed during the meeting.
If you send this agenda to people ahead of time, it will be easier for them to prepare for the meeting. This will then lead to a better discussion of which will then allow for a more successful meeting overall.
2. Invest in a Meeting Booking Solution
Another way you can ensure effective board meetings is by investing in a “meeting booking solution.”
This is simply a tool that makes it easy for you to plan ahead and manage the logistics associated with hosting a board meeting.
If you use a solution like this, you can easily provide people with details of where the meeting will occur. Additionally, you can also find out who will be able to attend the meeting.
It’s worth noting some meeting booking solutions can have a bit of a learning curve. Due to this, you might want to provide people with a brief primer on how to use the solution you’ve chosen.
If you want to keep things simple, you may just want to record a short video that explains how your chosen solution works.
3. Remember to Communicate After the Meeting
Once the meeting is over, you will still have some work that you need to do. For example, you will likely need to send people a summary of the meeting for their personal records.
Furthermore, you might need to conduct a few follow-ups to ensure that certain actions take place.
For instance, during a board meeting, someone might mention that they’ll introduce a board member to a certain individual. If that happens, you will need to follow up with that board member to help facilitate this introduction.
Do You Know How to Run a Board Meeting?
Managing board meetings can be intimidating as there are so many big personalities involved. However, if you follow the tips we’ve mentioned, you should know how to run a board meeting that will be successful.
At the end of each meeting, you might want to ask people for some tips on how the next meeting could be better. If you act on the suggestions you receive, you may just take your board meetings from good to great.
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