7 Ways to Improve Employee Productivity

Whether a company is successful and productive is directly proportional to how productive its employees are. 

It is important to make sure that your employees accomplish their targets and bring productivity to your company if you want to achieve your goals, set higher targets and get the desired traction.

Monitoring employee productivity and improving it is of utmost importance for management. Taking into account that employees’ needs have changed significantly over the years, it has become highly important for employers to accommodate their needs and provide a conducive work environment so that they can be more productive.

An organization’s productivity has historically been determined by employee engagement. It is much more likely that your employees will give their best effort and improve their productivity if they are genuinely driven towards their work and look forward to coming to work every morning. Disgruntled and dissatisfied employees, on the other hand, are more likely to slack off and be less productive.

In order to increase employee productivity over time, it is important for organizations to monitor employee productivity.  Here’s a basic method that shows you how productive your employees are, although there is no standard procedure for measuring productivity within an organization.

Comparing an employee’s performance to their cost is usually the most common way to measure employee productivity. Having a clear understanding of the value an employee brings to a company is meant to determine whether it is worth the amount the company spends behind them.

Defining clearly the performance standard against which you will measure an employee’s productivity will enable you to quantify an employee’s productivity.  Add up all the dedicated hours or minutes that your employees spend at your company. Suppose your employees work five days a week, eight hours each day. They would then spend 40 hours or 2400 minutes at work each week. Suppose your employees work five days a week, eight hours each day. They would then spend 40 hours or 2400 minutes at work each week. Suppose your employees work five days a week, eight hours each day. They would then spend 40 hours or 2400 minutes at work each week. Suppose your employees work five days a week, eight hours each day. They would then spend 40 hours or 2400 minutes at work each week.

You can increase productivity by subtracting time spent not working by your employees. Lunch breaks, meetings, vacations, and other off-hour time are included here.

A 6-day workweek could be reduced by 500 hours if the employee spent 30 minutes on lunch breaks and 30 minutes off for other short breaks each day and an hour on meetings. The employee might spend 2,400 minutes working per week and spend 30 minutes on lunch breaks, 30 minutes off for other short breaks, and an hour on meetings. A week is 1,900 minutes if your employee is productive during these hours.

In order to evaluate your employee’s productivity, you can divide the number of net minutes spent working by the total available work time. By the same measure, your employee is 79% productive.

1. Supporting employees seamlessly

An employer’s support is a major factor in employee productivity. Many employees have issues during their workday – resolve them as best as you can. Make sure that you implement a modern service desk within your company if you want to increase the productivity of your employees.

With a modern employee service desk, your employees can solve a variety of problems simultaneously. Using artificial intelligence, it provides solutions that are customized for each employee based on their situation. The AI-driven alternative to a traditional service desk means employees cannot confuse a manual ticketing system, so they are free to auto-resolve their issues.

In an environment where employees can get quick and customized solutions to their problems, they are more likely to focus on the task at hand. Additionally, integrated employee support creates a sense of employee value, which leads to higher employee engagement.

2. Employee onboarding that is effective

New employees as well as the organization always experience the most impact during their first few weeks. During this time, your employee will build a solid foundation upon which they will build their career with your company. Effective onboarding increases productivity for your company.

Divide the onboarding process into different phases by taking the time to plan ahead. You should always make new employees feel comfortable in their new work environment. When employees are comfortable with their new teammates, they will be able to give their best.

Providing a perfect welcome to your employees is a huge part of employee onboarding. Make sure they receive a warm welcome (whether in person or by email). Personalized emails should be sent with login credentials for the platforms they will use, information about their colleagues and managers, and what the company expects from them.

Be sure to provide the new employees with the necessary gadgets and tools right from the beginning. Set up the laptops and desktop computers of the new hires and make sure they are optimized for easy operation. Provide training to the new hires during the first few days and weeks at the company.

3. Assigning responsibilities and authorities  

Many entrepreneurs and business owners perform a range of tasks on their own, especially in startups and SMEs. Delegating responsibility and authority can help businesses increase employee productivity.

Allow capable employees to handle a team of subordinates by assessing their capabilities. Assign each employee to lead a team that performs the tasks they are best at. Thus, the core management will no longer have to manage multiple business processes and can focus on other tasks.

4. Having a thorough understanding of your employees’ skills  

It is always a good idea to assign tasks that match the employee’s skills. If employees love and are proficient at their jobs, they will naturally perform well. As is the case when allowing an employee to handle several tasks at the same time, forcing employees to work outside their comfort zones or skill sets will reduce productivity.

5. Communicating effectively is of utmost importance     

Lack of communication is the root of most evils. Be sure to provide the means for communication between your management and your employees. Whether it’s through phone calls, emails or video calls, establish dedicated channels of communication.  

Communication is crucial to bringing the best out of your employees – especially if they are working remotely – whether you are communicating about their work or encouraging casual conversations.

6. Defining your goals clearly

The employees won’t work in a dedicated direction and provide you with the results you seek unless they are aware of the specific goals and objectives. Your employees should always be made aware of what you expect from them. Their performance will be improved as a result.

7. Motivate appropriately  

Employees will be truly motivated to work hard and increase their productivity when the right incentives are provided. Although incentives should not be limited to monetary rewards, it is important to understand that this is not the only way to motivate. You can provide your employees with the following incentives: 

  • Time off paid by the company  
  • An expression of gratitude written by hand  
  • (On certain days) Flexible hours of work  
  • Wellness programs in the workplace  
  • Trophy categories dedicated to specific sports  

Assigning authorities is also important in terms of security. Security is closely related to productivity, and only a few people should have access to important data in order to be cautious and effective. In addition, your company should be secure in all aspects, both in terms of storing information and in terms of checking that you have secure passwords.

Ali Hasnain

Ali Hasnain is a trend researcher by passion, a digital marketing expert and a professional business and tech blogger. As a tech knowledge, Ali Hasnain eagerly looks for the ins and outs of the modern tech growths.