GENERALTECHNOLOGY

7 Steps To Enable Remote Working Team In An Organization

The COVID-19 outbreak has forced many organizations to enable remote working teams to ensure the good health of employees without affective the productivity of the business. Well, setting up remote work policies is quite easy, but putting them into practice is very difficult.

Thus, setting up remote working teams is not that easy for any organization. The most important thing which needs to be considered while enabling the remote working team is availing tools and appliances required by employees to do remote work.

Every employee must have proper working appliances so that they can complete the assigned tasks without any problem. Therefore, the companies should provide the necessary appliances to their employees.

After giving appliances to the employees, it is the responsibility of the business owners to make sure that their devices are used safely and their data is not at risk. Also, it is important to set up a medium to help the employees communicate virtually.

Here, we have mentioned a few steps to set you remotely working team:

1. Provide Necessary Appliances

Usually, smartphones and laptops are enough to perform various tasks like preparing a presentation, creating reports, answering emails, and many more. Some roles need more powerful devices to run heavy applications. You should let the employees choose the devices as per their requirements.

It is imperative to provide the best laptops for remote work to avoid any hurdle during the task. After receiving the list of the requirements of your employees, you can compile a list of appliances that fit your organization’s budget.

In case, your employees prefer to use their own devices, then enroll their devices by using the MDM platform. In addition to this, you should also ensure that all your employees have the necessary appliances for virtual collaboration.

2. Configuring Devices With MDM

By using the mobile device management platform, various organizations can easily manage and secure their appliances and data. By creating rules and policies for remotely working employees, you can ensure that your critical business data is safe. You should ensure that devices are configured properly and are protected by a strong password.  

3. Provide Necessary Access To Employees

To properly and quickly complete the assigned tasks, employees need various applications and data. Therefore, it is a good idea to provide access to some necessary applications and data to your employees. It will let your employees smoothly do various tasks without any interruptions.

4. Good Internet Connection

Internet connection is equally important for the employees as that of the appliances and applications. Without a proper internet connection, even the best appliances are useless for the employees.

The managers and team lead in the company should make sure that their employees have a proper internet connection. Advise your employees to set up wi-fi connection at their home and provide money for this set-up.

5. Secure Appliances And Data

You should use the right software to ensure the safety of appliances and data. You should not give passwords of critical applications to your employees. Remotely login to the application and let your employees use this application.

In addition to this, you should also blacklist various harmful applications. In case, any device is lost by the employee, you can remotely lock the advice and remove data from it. It is equally important to ensure that all your appliances are up to date.

6. Do Virtual Collaboration

Communication is very important for the completion of any task. When employees are working remotely, then they might be able to easily communicate with each other. Provide a specific communication platform that your employees can use to easily communicate with their colleagues, seniors, and other team members.

Thus, all companies should provide communication tools along with the basic tools. Some commonly used communication tools are Skype, Zoom, Teams, Trello, Hangout, and many more.

There are some conferencing tools by Google that are also easily available like Teams and G Suite Hangouts Meet. When you and your employees have appropriate meeting tools, then it is easy to do virtual collaborations.  

7. Set Realistic Goals

The work efficiency of people at home is entirely different from the working efficiency at the office. Some people get more productive at home and some start struggling while working at home. The team leaders should do face-to-face meetings with their team members and wisely assign tasks to them.

You should regularly create to-do lists for all your employees on regular basis. This to-do list will help them to stay focused while doing various tasks at home. Also, you should be honest with yourself and with your co-workers as well.

Summary:

These are the seven vital stages that all business owners should follow while setting up a remote working team. You should provide all necessary appliances to your team members to efficiently complete their tasks while doing work-from-home.