BUSINESS

6 Common Business Writing Mistakes.

Business writing is quite different from creative writing, or letter writing, or general writing of any sort that we are used to doing regularly. Business writing is essentially the art of professional writing, which is useful in a work environment.

This form of writing involves memorandums, reminders, emails, etc. and can be very dull and bland to most people. The fact that it feels so dull and flat is precisely why people tend to fail at proper business writing. Today, let us take a look at a few business writing mistakes and learn how to avoid making them.

6 Business Writing Mistakes :-

1.    Writing Decoratively.

As children, our schools and teachers teach us that the more heavy our language is, the more knowledgeable we sound. This idea always drove us to write in ornamental ways, filling up our work with metaphors and hard words. Some people even go as far as using quotations at the beginning of their message. This is precisely what we do not need in business writing.

The language used in business writing should be simple, to the point, and crisp. The writing should convey the message quickly and fasten up the work pace instead of slowing it down. Therefore, it is essential to unlearn the general ideas regarding writing and reconstruct according to the needs. Remember, simplicity is the key!

2.    Knowing Your Priorities.

When writing a text, you must know the most crucial topic of your text, prioritize and segregate your items, and craft a text-based on that segregation. It is also advised to make headings, bullets, and numbering your text if it is too long to make it easy to follow and organized. Lastly, make sure you address the receiver properly.

The way you address your boss will be different from how you address your colleague, and how you address your subordinate would be different from that too. Try to maintain that distinction actively.

3.    Grammatical Errors.

Always keep checking for grammatical errors and spelling mistakes while composing your text; it is also imperative to keep checking your punctuation. Sending out incorrect text reflects upon your professionalism and creates an ill image about you. The receiver might think that you are lazy or irresponsible.

It is thus advised that you proofread and check for grammatical errors thoroughly, either manually or through online applications on the internet. I will suggest you to find a working guide to get a Grammarly Premium free trial account. For me, Grammarly Premium does my job very easy. I can rectify 99% of my text errors using it.

This way, not only will you appear more polished and responsible, but your messages will also be conveyed without miscommunications. Often, incorrect spelling, grammar, or punctuation, leads to unintended messages to get transmitted.

4.    Compact Text.

Make sure the text you are creating is compact and precise. Avoid using unnecessary greetings or supplemental statements. Short texts are more relaxed and quicker to read and look more professional, whereas if the text is long, then it will be inconvenient to follow, and the main message will be lost in the pool of words that you have created.

Keep the sentences short and make sure you elaborate on particular topics only when it is necessary. You can also add an elaboration at the end of your original message and leave it at the discretion of the receiver to read.

5.    Abbreviations and Short Forms.

One of the most important things to keep in mind while business writing is to avoid using short forms and abbreviations. These short forms make your message look unprofessional and minimize its importance. Use complete words and sentences. Do not use SMS language and try to remove vowels to shorten words.

They indicate you are not serious about your work, and you do not have enough respect. It is instead advisable for one to write their sentences completely. Neither extremely elaborate nor concise texts are ideal.

6.    Read Your Receiver.

Always keep in mind who your receiver is and what kind of texts are easy to understand and good for them. If your receiver is not very well-versed with a language, use the most straightforward possible sentences. If your receiver has a tough time following long texts, break it up in segments and organize it before sending it.

If your receiver prefers a summary or an elaboration, make sure to add it after your message’s main contents. The primary purpose of business writing is to make sure that whatever your message is conveyed through without a hassle, one must take care of that.

Conclusion.

If understood and used correctly, business writing can genuinely amp up work experience for many, making it easier and more efficient. It also helps one appear very professional and responsible. Business writing is a brilliant tool for first impressions and for having made the right name. It is therefore advised that one inculcates this easy life-skill and, after that, aces in their work and glides through their job most elegantly and professionally possible.