5 Payroll Tips to Save Money and Boost Efficiency in Your Small Business

There are many reasons why someone would join your team and even become your loyal and invaluable employee. Having a great company culture, offering comprehensive money development programs, running a productive operation, managing a team on the foundation of equality, trust, and accountability, all of these are perks that the modern employee is looking for. Interestingly, though, none of them matter if you’re not able to provide them with a competitive salary and all of the financial perks and benefits that will allow them to lead healthy and thriving lives.

Yes, money does matter despite what you might have heard about the millennial generation, which is why one of your top priorities should be to optimize your payroll process in order to minimize your expenses while maximizing employee satisfaction and retention. To that end, let’s delve into the five payroll tips that will help you take your business forward in numerous ways.

professional team

Hire a professional payroll team

The first and most obvious solution to the majority of your payroll problems is to hire payroll professionals. These can be your new full-time in-house employees, or they can be external partners (either an individual or an agency) who will handle all of your payroll processes for you so that you can focus on mission-critical goals and tasks, like running and growing your company for example. Most importantly, though, payroll experts will make sure that all of the legal requirements are in order and that you’re always on the right side of the law.

Managing payroll is a complex task. Yet, it’s also tedious and needlessly time-consuming, and there’s always a chance that you will let something slip through the cracks, which can result in penalties and even legal action. Don’t risk it, instead, hire someone who really understands all of the intricacies of payroll management.

Use outsourcing to minimize payroll costs

Technology has revolutionized the way we do business nowadays, allowing companies from around the world to create digital workspaces that employ people on opposite ends of the globe. This opens numerous lucrative doors for growth-oriented businesses, and it also presents some unique opportunities for business leaders to minimize extraneous expenses and optimize money as much as possible. We are talking, of course, about remote work and freelancing as two great solutions to some of your payroll problems.

As your company grows, you need to hire new team members will grow as a result, but that doesn’t mean that you must hire full-time employees. If you choose to hire freelancers, you will be able to mitigate some of the costs associated with full-time employment such as benefits, retirement, training and education, and more. This also allows you to test out potential full-time team members with minimal risk – if they prove to be a valuable addition to your company, you can offer them a full-time position later on.

Automate the process with payroll cards

Much like technological innovation, digital transformation has also changed the modern business world in numerous interesting ways. Of course, one of the biggest changes is the digitization of the payroll process, which forward-looking companies are doing by providing their employees with convenient personalized payroll cards that help automate payroll in its entirety while bringing some unique benefits to the table that will affect employee satisfaction in the long run.

You can easily integrate payroll cards with your preferred payroll provider and eliminate payment processing times, check cashing fees, and more. The cards you choose should comply with the governing laws and regulations pertaining to secure fund transfers, and they should have no impact on your employees’ credit scores. In the long term, payroll cards will help you minimize expenses while boosting employee happiness, which is definitely a win-win.

Integrate payroll software

To gain a comprehensive overview of your entire payroll process, you should again turn towards digital solutions. Nowadays, there are numerous payroll tools out there to pick and choose according to your unique needs, long-term goals, and budget. The tool you choose should have a straightforward onboarding process, and it should provide you and your payroll team with all of the features they need to manage cash flow, salaries, benefits, taxes, compliance, financial budgeting, and more on a centralized platform.

payroll tax

Be smart about payroll tax deductions

Last but not least, always look to save as much money as you can by claiming your payroll tax deductions. This is an easy way for you to lower your tax bill, so be sure to write off expenses such as employee wages, benefit plans, online payroll fees, and work-associated expenses such as lodging, travel, meals, and more. This is another reason why having an experienced payroll team can come in handy, as these experts will make sure to file all of your write-offs in a timely fashion and thus minimize your payroll expenses as much as possible.

Wrapping up

When you were starting a company, chances are that you didn’t even realize just how complex payroll and money management actually is. Don’t worry, these tips will help you optimize the payroll process and thus save money while improving operational efficiency and building a thriving employee collective.