As a freelancer or small business owner, attracting as well as retaining clients is important. Businesses are constantly looking for new ways to save time, money and ways to increase convenience for their customers and clients. One of the ways to achieve this goal is through the use of invoices.
Invoices are used to notify your clients about due payments so you can get paid for your work. No one wants to have to call a customer a dozen times to remind them about a payment that is due. Invoices replace the need to send payment reminders via phone calls or long boring emails.
Invoices also help you organise. Track financials, keep tabs on cash flow and they also make clients take you seriously. Generally, invoices specify the number of products and services you’re delivering, the cost per unit, and the total price, which is just about all the important information a client needs to have in order to pay you.
These days paper-based invoices and Excel spreadsheets are certainly not the way to go.
In this article, we discuss some advantages of using invoice generators over paper invoices as well as 5 free invoice generator tools to make the business a whole lot easier for you.
5 Best Free Invoice Apps for African MSMEs
Though Prospa is a business banking platform for entrepreneurs, you can easily create an invoice by using the invoice feature on the app.
With Prospa you can generate and send invoices in just a few clicks. In addition to this, you’ll be able to get a clearer picture of the monetary inflow and outflow of your business, know your best-selling product or service, see how much each product is generating and match products to invoices to see what transactions are attached to your products.
Invoice.ng, an invoicing tool created and popularly used in Nigeria.
The software helps over 15,000 businesses create and send beautiful, professional invoices to customers online. Some of its features include creating invoices and quotes for clients, sending payment receipts accompanied with thank you messages, managing and tracking business expenses with ease, accepting online payments, recurring invoice billing, financial reporting, and printable copies of every invoice created.
The pricing of this tool ranges from a free plan which allows unlimited clients but only 5 invoices per month to a full feature premium plan which costs N2,500 per month or N25,000 when paid yearly.
3. Wave Invoice
Wave’s invoicing tool is pretty easy to use, saves a lot of time, and can be customized to fit all your business needs. You can create and send professional invoices to customers in seconds. For repeat customers, the software has a recurring billing feature. You can also send invoices wherever you are and on the go with Wave’s mobile apps.
All your invoicing and payment information automatically since with the free wave accounting software included in your account. This keeps your bookkeeping done and helps you keep track of expenses and manage your cash flow. There are no monthly fees, set up fees or hidden charges when using Wave. The invoice generator is completely free and comes with a number of added features.
Other than the accounting and invoicing tools, the wave app allows unlimited receipt scanning. You can capture receipts even when you are offline and integrate seamlessly into the accounting software to help you generate financial reports.
If you want the ability to simplify or enhance your invoices, Invoice Simple would be the best tool for that. It lets you customize your invoices to suit your needs.
You start off with a basic invoice template but you can change colors, add a stamp, insert payment terms/notes or client notes, or change the currency and date format. After all that, just download or email your invoice.
The first time you create an invoice, you’ll need to add some information to the blank invoice template.
- Add your company details in the From section, including the name, phone number, and address
- Fill out your client’s details in the For section, including name, email, and address
- Add each line item, along with a description, rate, and quantity
- If applicable, enter the tax rate, type of currency, and discount amount
- Write payment instructions and terms in the Notes section
- Customize your invoice by adding a logo and selecting your brand color
Shopify, the popular e-commerce store builder has created an online invoice generator to make life easier when it comes to billing and collecting money from customers. You simply need to fill in the required information and create an invoice on the spot. You can save, print or email it directly to your clients. The Shopify invoice maker uses a professional layout that includes all of the necessary details for clean, consistent, and accurate billing practices.
The invoice generator is completely free to use for as long as you like and the best news is that it can be used by anyone. You don’t need to be a Shopify user to benefit from the tool. However, instead of an in-template form, this generator is full of fields that you have to fill in first before it can generate a preview for you which may be a bit slower than the usual invoice generators.
There are a few more invoicing tools that you might want to take a look at. Some of these tools are free for life, giving you an unlimited number of invoices for an unlimited number of clients, while others are attached to a premium billing tool that you can consider checking out if you like the free version: Invoicely, Due, Zipbooks, Ronin, and Lano among others.
It is worthy to note that at the beginning of the business life cycle of a freelancer or small business owner, it is completely fine to start out by using simple free invoicing tools but as your small business grows and becomes even bigger with many more customers, you should consider investing some money in quality accounting tools that help you keep a more detailed account of your expenses and ultimately cash flow.