10 Best Tools In Managing RFI Process For Better Work Efficiency

Expanding your construction business calls for the deployment of the best management tools. As a construction manager, you can hardly ever undermine the value of RFI professing software.

Along with the right pool of talent and a professional mindset, construction managers need to be extremely picky when choosing the best RFI process tools. This will help you streamline your operations, optimize resources, and define your goals distinctively.

A study reveals that as much as 22% RFIs never receive a proper answer. This explains why you need a robust tool for your construction business. In this post, experts have come up with a list of the best tools that you can integrate into your platform.

What Does RFI Process Management Involve?

RFI stands for Request For Information. This is a formal mechanism used in the construction industry to gather necessary data from the suppliers. Customers generally draft the RFIs and dispatch them to the suppliers.  

RFIs prove to be extremely handy when your organization has limited knowledge of the available vendors. Evaluating vendors might be a time and cost-intensive affair, but with proper RFI, you can streamline these processes.

Contractors often send RFIs to designers or their clients in the construction industry. In case you have been subcontracting, the clients might also receive these documents from the subcontractor.

With the right RFI software, you can maintain transparency in communication. Again, information exchange takes place from the subcontractor to the main contractor regarding design specifications, standards, and drawings. This ensures zero ambiguity in the process, which helps avoid unnecessary cost escalations.

Top 10 Tools To Manage RFI Process

Here are our top ten picks for RFI management tools:

1. RPFIO  

This is a robust cloud-based platform for response management. Construction managers extensively use this AI-enabled tool to collaborate, share information, and transform the response processes digitally.

The software comes with an open API and supports bi-directional integration. This enables teams to collaborate throughout the process seamlessly. Currently, it has over 200,000 global users, which showcases its popularity.

2. Tender It Now

Tender It Now is a dedicated software designed to streamline quotes requests. Construction contractors and managers can generate customized quotes using this software in two to three minutes.

It enhances efficiency and saves both time and energy. With this software at your disposal, you need not indulge in manual processes and email interfaces. Moreover, the quotes can be exchanged online, facilitating quick decision-making.

3. Precoro

If you are looking for dedicated software for managing your spending and procurements, you should get Precoro. With this powerful RFI tool, you can do away with the manual workflow altogether.

This way, contractors in the construction sector can save a lot of time and money. Moreover, Precoro eliminates working with papers, messages, Google Docs, etc.

You also wouldn’t have to lose your financial resources due to over budgeting. This is because this tool makes it easy to detect manual errors.

4. Qorus Docs

Construction project managers often seek customized tools for proposal management. Use Qorus Docs to streamline the responses through the RPI process. This is a robust tool developed to automate the entire proposal-creating process.

The software is easy to use, and the participating teams would be able to answer the RFPs quickly. Also, it’s capable of creating customized and visually appealing proposals in a few minutes. It pools together the features of the leading CRM systems and MS Office apps to provide the necessary support.

5. Avino RFX

Avino RFX integrates with natural language understanding features to transform the traditional RFI process. It is an AI-backed tool that streamlines the process of responding to bids.

Also, complicated processes like issuing tenders and questionnaires are breezy with this software. Most importantly, it can save as much as 75% of your time that you’d have otherwise spent on responses.

6. Ombud

Ombud happens to be one of the best tools for contractors to respond efficiently during the RFI process. When you share information and quotes, you would obviously want to maximize understanding.

Apart from contractors, this software will come in handy for different teams dealing with presales, post-sales, sales, as well as security.

7. Proposify

As you can guess from the nomenclature, this software aims to streamline the process of sending business proposals. It’ll help you with all the processes, be it designing your deals or signing them off.

It also supports all necessary processes like managing proposals, contracts, and quotes, helping you make timely engagements.

8. RPF 360

RPF 360 is a powerful tool designed to leverage your engagement with vendors. It helps you easily request information, collaborate with the involved parties, assess responses, and issue RFPs. Moreover, it also allows construction contractors to compare responses.

9. Client Point

Choose Client Point to ensure a steadfast RFI process management. It will help you manage your relationship with every customer, partner, or prospect.

It helps you schedule, share, and receive materials on a single platform and also pacifies the process of proposing and closing deals faster.

10. Asite

When it comes to construction supply chain management, there can hardly be any tool as useful as Asite. Currently, the software is being used extensively across the construction supply chains industry.

In addition to fostering better collaboration and centralizing information of the involved parties, this tool also reduces the cost involved.

Endnote

Your RFI process managing tool must provide you with the provision for chalking out clear guidelines for the recipient. Moreover, it should have an option to request information in a particular format and prioritize the recipient’s needs.

We recommend noting down your requirements and then skimming through the above list to zero in on which tool meets your needs the best. It’s easier said than done, so if you find yourself stuck at any stage, seek experienced advisors who will walk you through each step.